Nonprofit · EIN 91-2146202
THE ALEXANDRIA ARCHIVE INSTITUTE
Tax-exempt · SAN FRANCISCO, CA 94127
Financials
| Year ended | Form | Revenue | Expenses | Net income | Total assets | Liabilities | Net assets |
|---|---|---|---|---|---|---|---|
| June 30, 2025 | 990 | $1,379,717 | $643,479 | $736,238 | $1,586,528 | $21,039 | $1,565,489 |
| June 30, 2024 | 990 | $380,545 | $418,486 | -$37,941 | $832,039 | $2,788 | $829,251 |
| June 30, 2023 | 990 | $370,219 | $256,487 | $113,732 | $870,730 | $3,538 | $867,192 |
Financial details: 990 for the year ended June 30, 2025
Revenue
- Contributions, gifts and grants
- $1,329,697
- of which government grants
- $1,122,634
- Program service revenue
- $2,500
- Investment income
- $47,520
- Other revenue
- $0
Expenses
- Grants and similar amounts paid
- $0
- Compensation of officers, directors and key employees
- $76,610
- Other salaries and wages
- $117,261
- Salaries, compensation and benefits (total)
- $218,408
- Professional fundraising fees
- $0
- Accounting fees
- $574
- Occupancy
- $1,540
- Travel
- $50,048
- Program services (functional)
- $585,167
- Management and general (functional)
- $31,057
- Fundraising (functional)
- $27,255
Balance sheet and other
- Total assets, start of year
- $832,039
- Total assets, end of year
- $1,586,528
- Total liabilities, end of year
- $21,039
- Net assets, end of year
- $1,565,489
- Net assets without donor restrictions
- $1,565,489
- Gross receipts
- $1,379,717
- Employees
- 5
- Volunteers
- 0
- Year formed
- 2001
- State of legal domicile
- CA
From the e-filed returns the IRS publishes as XML (latest three processing years; amended returns replace the original). PDF copies at the IRS.
Officers, directors and key employees
As listed on the 990 for the year ended June 30, 2025, highest compensation first.
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| Eric Kansa | Secretary and Program Director for Open Context Trustee or director, Officer, Key employee | 10 | $38,535 |
| Sarah Kansa | Executive Director Officer, Key employee | 20 | $38,075 |
| Christine Szuter | Director Trustee or director | 0.5 | $0 |
| John Kutz | Director Trustee or director | 0.5 | $0 |
| Elizabeth Carter | Director Trustee or director | 0.5 | $0 |
| Charles E Jones | Director Trustee or director | 0.5 | $0 |
| John Whitcher | Director Trustee or director | 1 | $0 |
| Bryan Stone | Director and Treasurer Trustee or director | 0.5 | $0 |
| Brenda LeMay | Director Trustee or director | 0.5 | $0 |
| Charles Duba | Director Trustee or director | 0.5 | $0 |
990 for the year ended June 30, 2024: 10 people
| Name | Title | Hours / week | Compensation |
|---|---|---|---|
| Sarah Kansa | Executive Director Officer, Key employee | 20 | $37,153 |
| Christine Szuter | Director Trustee or director | 0.5 | $1,000 |
| John Kutz | Director Trustee or director | 0.5 | $0 |
| Elizabeth Carter | Director Trustee or director | 0.5 | $0 |
| Charles E Jones | Director Trustee or director | 0.5 | $0 |
| John Whitcher | Director Trustee or director | 1 | $0 |
| Bryan Stone | Director and Treasurer Trustee or director | 0.5 | $0 |
| Brenda LeMay | Director Trustee or director | 0.5 | $0 |
| Charles Duba | Director Trustee or director | 0.5 | $0 |
| Eric Kansa | Secretary and Program Director for Open Context Trustee or director, Officer | 2 | $0 |
990 for the year ended June 30, 2023: 10 people
| Name | Title | Hours / week | Compensation | Other / benefits |
|---|---|---|---|---|
| Sarah Kansa | Executive Director Officer, Key employee | 20 | $36,000 | $36,000 |
| John Kutz | Director Trustee or director | 0.5 | $0 | $0 |
| Elizabeth Carter | Director Trustee or director | 0.5 | $0 | $0 |
| Charles E Jones | Director Trustee or director | 0.5 | $0 | $0 |
| John Whitcher | Director Trustee or director | 1 | $0 | $0 |
| Bryan Stone | Director and Treasurer Trustee or director | 0.5 | $0 | $0 |
| Brenda LeMay | Director Trustee or director, Officer | 0.5 | $0 | $0 |
| Charles Duba | Director Trustee or director | 0.5 | $0 | $0 |
| Christine Szuter | Director Trustee or director | 0.5 | $0 | $0 |
| Eric Kansa | Secretary and Program Director for Open Context Trustee or director, Officer | 2 | $0 | $0 |
Address and contacts
- Address (IRS master file)
- 125 EL VERANO WAY, SAN FRANCISCO, CA 94127-2036
- In care of
- % SARAH W KANSA
- Principal officer (990 for 2024)
- Sarah W Kansa, 724 Peralta Ave, Berkeley, CA 94707
- Signed the 990
- Sarah Kansa, Executive Director
- Phone
- (415) 425-7381
California records
California keeps its own records of charities and corporations. Search them by EIN 91-2146202 or by the name THE ALEXANDRIA ARCHIVE INSTITUTE.
- Attorney General, Registry of Charities and Fundraisers
- Registration status and filed reports (CT-TR-1, RRF-1)
- Secretary of State, bizfile Online
- Corporation status, entity number, agent for service
- Franchise Tax Board
- Entity status letter (state tax exemption, good standing)
Mission
Open access data sharing for education and research.
Program accomplishments
- Education, General/Other: Creating Educational Content: Create a free, open, online database for scholars, students, and the public to explore and use world cultural heritage information. Work with communities to add content to the database and to address incentives (and disincentives) for sharing research data and cultural heritage content.Expenses $146,292 · grants $2,500
- Cultural Heritage Programs, General/Other: Cultural Heritage Programs: Promote free and open access to collections of cultural heritage documentation. Achieve this by conducting workshops (c. 6-12 attendees) and sponsoring events (c. 50 attendees) with scholars and stakeholders to explore the impact of open content on cultural heritage awareness. Present research at professional society meetings and in relevant publications.Expenses $438,875
What it must file and when
IRS records say it files Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N. Its accounting year ends in June, so each return is due on the 15th day of the 5th month after that.
| Tax year | Year ended | Due | IRS public records |
|---|---|---|---|
| 2025 | June 30, 2026 | November 16, 2026 | Not due yet |
| 2024 | June 30, 2025 | November 17, 2025 | 990 on file |
| 2023 | June 30, 2024 | November 15, 2024 | 990 on file |
IRS record
- EIN
- 91-2146202
- Tax-exempt status
- 501(c)(3): Charitable, religious, educational or scientific organization
- Foundation status
- Publicly supported organization (170(b)(1)(A)(vi))
- Donations deductible (Pub 78)
- Public charity, 50% deduction limit
- Exempt since
- 2002
- Accounting year ends
- June
- Files
- Form 990 or 990-EZ
- Category (NTEE)
- Arts, culture and humanities (A70)
- Assets (IRS master file)
- $1,586,528
- Income (IRS master file)
- $1,379,717
Filing history
| Form | Year ended | Revenue | Expenses | Assets | Return |
|---|---|---|---|---|---|
| 990 | June 2025 | $1,379,717 | $643,479 | $1,586,528 | IRS |
| 990 | June 2024 | $380,545 | $418,486 | $832,039 | IRS |
| 990 | June 2023 | $370,219 | $256,487 | $870,730 | XML |
| 990 | June 2022 | $273,093 | $263,968 | $942,758 | IRS |
| 990 | June 2021 | – | – | – | IRS |
| 990 | June 2020 | – | – | – | IRS |
| 990 | June 2019 | – | – | – | IRS |
| 990 | June 2018 | – | – | – | IRS |
990-N: the IRS bulk file holds only the latest e-Postcard per organization; earlier years come from archived copies of that file since 2020 and can have gaps (the IRS e-Postcard search lists every one). 990, 990-EZ, 990-PF, 990-T: every e-filed return in the IRS e-file index since 2019; XML for the latest three processing years, amounts from the IRS Statistics of Income extracts before that. PDF copies and determination letters at the IRS (search EIN 91-2146202).
Questions about THE ALEXANDRIA ARCHIVE INSTITUTE
- What is the EIN of THE ALEXANDRIA ARCHIVE INSTITUTE?
- The employer identification number (EIN) of THE ALEXANDRIA ARCHIVE INSTITUTE is 91-2146202.
- Is THE ALEXANDRIA ARCHIVE INSTITUTE tax-exempt?
- Yes. The IRS lists it as tax-exempt under section 501(c)(3) since 2002.
- Are donations to THE ALEXANDRIA ARCHIVE INSTITUTE tax-deductible?
- Yes. It is listed in IRS Publication 78 (Public charity, 50% deduction limit).
- Which annual return does THE ALEXANDRIA ARCHIVE INSTITUTE file?
- Form 990 or 990-EZ. Based on its last return; a smaller organization may file the 990-N.
- When is the next return of THE ALEXANDRIA ARCHIVE INSTITUTE due?
- The return for tax year 2025 (the year ending June 30, 2026) is due November 16, 2026. Form 8868 extends it by six months; the 990-N cannot be extended.
- When did THE ALEXANDRIA ARCHIVE INSTITUTE last file with the IRS?
- The latest return in the IRS public files is the 990 for the year ended June 2025.
- Who is the principal officer of THE ALEXANDRIA ARCHIVE INSTITUTE?
- The 990 for the year ended June 30, 2025 names Sarah W Kansa.
- Who are the officers and directors of THE ALEXANDRIA ARCHIVE INSTITUTE?
- The 990 for the year ended June 30, 2025 lists 10 people; 2 received compensation from the organization, the highest $38,535 (Eric Kansa, Secretary and Program Director for Open Context).
- How much revenue does THE ALEXANDRIA ARCHIVE INSTITUTE have?
- On its 990 for the year ended June 30, 2025 it reported revenue of $1,379,717, expenses of $643,479 and total assets of $1,586,528 at year end.
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