2025-07-01T00:38:31Z 2023-06-30 990EZ 2022-07-01 943434422 SCOTTSBURG BAND PARENTS ASSOCIATION SCOT 8127046186 500 S Gardner St Scottsburg IN 47170 John Broadus President 8127046186 2025-06-30 2022 2025-03-06 01:10:19Z X X X X 69685 X 17327 11795 0 0 0 0 0 0 40563 34698 5865 0 0 0 0 34987 0 0 0 0 5268 199 29721 35188 -201 28770 0 28569 X 28770 28569 0 0 0 0 28770 28569 0 0 28770 28569 To support the programs that fall under the guidance of the band director(s) of Scottsburg High School, by providing financial support, supplemental communication to students, parents, school administrators and the community, positive encouragement, and volunteer assistance. Assisted the band directors in carrying out the activities and performances of the high school band program of approximately 75 students, including feeding students at camps and contests; designing and building props, purchasing and maintaining uniforms, performance attire and equipment, facilitating logistics for performances. 3250 35188 35188 Mike Pruitt President thru 5/31/2023 8.00 0 0 0 Josh Klossner Vice President thru 5/31/2023 2.00 0 0 0 Reba Herald Treasurer starting 6/1/2023 8.00 0 0 0 Justin Chandler Vice President starting 6/1/2023 8.00 0 0 0 Ashley Stillions Co-Treasurer starting 6/1/2023 8.00 0 0 0 John Broadus President starting 6/1/2023 8.00 0 0 0 Chrystal Pruitt Secretary thru 5/31/2023 10.00 0 0 0 Lea Ann Callico Secretary starting 6/1/2023 4.00 0 0 0 Taylor Wood At-Large Officer starting 9/15/2023 4.00 0 false false false false false 0 false false 0 0 0 false 0 0 false Reba Herald 980 Woodland Ave Scottsburg IN 47170 8128206475 false false false false false false false false false false false false NONE 0 NONE 0 true X 0 0 0 0 17327 17327 52357 52357 0 0 0 0 0 0 0 0 0 0 69684 69684 0 0 0 0 0 0 69684 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69684 69684 1.00000 0.00000 0.00000 0.00000 X Part III In previous years, the Association only completed Form 990-N due to gross receipts less than $50,000. While the purpose, the nature, and the activities of the Association has not changed since its inception, accurate financial data is not available from previous officers to complete the prior year public support financial test items with any reasonable accuracy. However, the public support would have been at or near 100% like this current year and certainly significantly more than the 33 1/3 minimum required. We have operated the county fair booth concessions for over 30 years and have helped with the sports concessions for a similar time as our primary ways to raise revenue. County Fair Concessions 19882 0 19882 0 0 0 13141 0 0 DCI Finals Tickets 6645 0 6645 0 0 0 0 0 6400 3 14036 0 14036 0 0 0 0 0 15157 40563 0 40563 0 0 0 13141 0 21557 34698 5865 Part II There was $413 of fundraising expenses late in FY 2022 for a car show that took place in early FY 2023. For some items that we have shown as fundraising events, they are only barely considered fundraising. For example, we purchase discounted group tickets to the Drum Corp Internation finals each year so we can have a block of seats together and then we offer them to the students and their families at a slightly increased price above our early-bird and group rates, but still significantly less than the face value if purchased at time of event. While the primary purpose is to allow our band to go together to see professional marching bands right before our marching season starts, we do have some net revenue so we have considered this as a fundraising event. We follow a similar process with purchasing t-shirts for the students and families to wear at the fair parade and at home football games when the band performs. Our primary way for raising revenue besides direct donations and contributions is through the county fair concessions and through the sports concessions (shared with two other booster programs). Part I, Line 16 Form 990-EZ, Part I, Line 16 Other Expenses Description Amount Band Camp and Mini-Camps $ 4,598 Marching & Other Performance Props $ 2,578 Band Uniforms & Accessories Purchase & Maintenance $ 2,382 Color Guard Uniforms, Flags & Supplies $ 2,982 Contest Registration Fees $ 1,871 Contest Day Meals $ 7,118 Equipment Trailer Accessories & Maintenance $ 1,076 Trailer Registration $ 50 Sponsor Logo Decals for Trailer $ 1,225 Student Awards & Recognition $ 2,070 Wholesale Club Memberships & Similar $ 210 Disney Trip Payment from Student Credits $ 2,901 Miscellaneous $ 663 Other Expenses Total $29,721 Part I, Line 8 Form 990-EZ Part I, Line 2: The Association joins with the Girls Basketball Boosters and the Boys Basketball Boosters to sell concessions at various sporting events each year. The three booster programs take turns every two years leading the concessions and running the purchasing and sales through their accounts. The other two boosters provide volunteers for approximately 1/3 of the games each. At the end of the school year, the booster program that is leading the concessions then makes a payment to the other two booster organizations for their shares of the net revenue from concessions sales, with the managing booster program getting a larger percentage of net revenue. In FY 22, one of the other two booster programs was running the sports concessions through their organization. The Band Parents Association received our share, which was $8,419. Since we were not running this fundraiser, and the sales and expenses were not running through our accounts, we included this net revenue share payment in Line 2 for Program Revenue. Part II, Line 24 A large portion of our cash and savings on our balance sheet includes a separate account we maintain and add to each year (when financially possible) to assist the school in purchasing new marching and concert band uniforms approximately every 10 years or so. We were not able to contribute any new funds to that account in FY 2022 but are hoping to make up for that in future years. Part IV, Officers While a treasurer was elected for the period from June 1, 2022 thru May 31,2023, that person never served in the treasurer position and was not active as an officer. The treasurer role was performed by the Secretary of the Association - Chrystal Pruitt. There was a complete change in officers in June of 2023. Those officers mistakenly thought the previous officers had filed the FY 2022 taxes. When starting to look at the FY 2023 taxes during the summer of 2024 it was discovered that there was an overlap in officers within the 2022 fiscal year. In previous years the Association had always filed Form 990-N. However, when looking in more detail at the FY 2022 taxes it was evident that for 2022, we would need to file the more detailed 990-EZ form and schedules. We have spent the last several months trying to get all the financial data from the past officers to best complete the FY 2022 990-EZ forms and schedules.