2025-06-09T09:41:56-07:00 2024-12-31 752593210 Sutton Frost Cary LLP 200 E Front St Suite 200 Arlington TX 76011 990 2024-01-01 860485542 VIETNAM HELICOPTER PILOTS ASSOCIATION VIET 8005058472 1601 E LAMAR BLVD 117 ARLINGTON TX 76011 JOHN SHAFER Secretary/Treasurer 2025-06-09 true true Carroll Elizabeth Arnott P01965628 8176498083 2024 2025-03-06 01:10:19Z FROSTY PRICE 1601 E LAMAR BLVD 117 ARLINGTON TX 76011 396062 false X www.vhpa.org X 1981 TX TO MAINTAIN A DIRECTORY OF HELICOPTER PILOTS WHO FLEW IN THE VIETNAM WAR, TO HOLD AN ANNUAL REUNION FOR MEMBERS, TO PUBLISH A BI-MONTHLY NEWSLETTER FOR MEMBERS. 7 7 4 7 4340 86499 74725 313365 255180 42640 54888 13269 10435 455773 395228 56646 44327 0 111075 121063 0 0 385468 349653 553189 515043 -97416 -119815 1361228 1421926 13382 107348 1347846 1314578 TO MAINTAIN A DIRECTORY OF HELICOPTER PILOTS WHO FLEW IN THE VIETNAM WAR, TO HOLD AN ANNUAL REUNION FOR MEMBERS, TO PUBLISH A BI-MONTHLY NEWSLETTER FOR MEMBERS. false false HELD ANNUAL REUNION AND BUSINESS MEETING FOR GENERAL MEMBERSHIP. ATTENDANCE INCLUDED MEMBERS AND THEIR GUESTS. PUBLISHED MEMBERSHIP DIRECTORY AND DISTRIBUTED BIMONTHLY NEWLSETTERS TO MEMBERS. VARIOUS MEMBERSHIP SERVICES. false true false false false false false false false true false false true true false false false false false false false false false false false false true false false false false false false false false false false false false false false false false true 8 0 true 4 true true true false false false false false false 0 false false false false false false false X 7 7 false false false false true true false true true false false false false false false false false false JOHN SHAFER 8005058472 1601 E LAMAR BLVD 117 ARLINGTON TX 76011 X FROSTY PRICE President 1.00 0.00 X X 0 0 0 JIM CRIGLER Vice President 1.00 0.00 X X 0 0 0 DENNIS FAUCHER MBR AT LRG 1.00 0.00 X X 0 0 0 PAT LEONE JR MBR AT LARGE 1.00 0.00 X X 0 0 0 JOHN POWELL PAST PRESIDENT 1.00 0.00 X X 0 0 0 BOB HESSELBEIN MD MBR AT LARGE 1.00 0.00 X X 0 0 0 JOHN SHAFER SECR/TREAS 1.00 0.00 X X 0 0 0 0 false false false 0 33864 40861 74725 REUNION FEES 900099 255180 255180 255180 54888 54888 0 0 0 0 0 0 2761 834 1927 1927 ADVERTISING INCOME 541800 4340 4340 OTHER REVENUE 900099 4168 4168 8508 395228 261275 4340 54888 44327 44327 0 0 0 0 0 112460 78722 33738 0 0 8603 6022 2581 0 0 9010 9010 0 0 0 0 0 28596 12517 16079 2190 1445 745 0 16268 11157 5111 5610 4926 684 0 0 0 0 240 240 8309 5817 2492 REUNION EXPENSES 201915 201915 MEMBERSHIP 59784 59784 BANK CHARGES 10356 10356 Postage and Shipping 6477 4648 1829 898 592 306 515043 431872 83171 0 143765 130536 0 0 528 0 0 0 0 0 0 2749 2413 576 336 1207418 1183180 0 0 0 8941 107874 1361228 1421926 5657 414 7725 106934 13382 107348 X 1347846 1311592 2986 1347846 1314578 1361228 1421926 -119815 86547 X X true X false false false RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 2749 2413 336 336 Deposits 1270 RIGHT OF USE ASSET 106604 107874 OPERATING LEASE LIABILITY 106934 106934 true AAAA SCHOLARSHIP FOUNDATION 593 MAIN STREET MONROE CT 06468 060799487 501(C)(3) 37120 0 TO PROVIDE SCHOLARSHIPS TEXAS TECH FOUNDATION INC PO BOX 41081 LUBBOCK TX 79409 756043842 501(C)(3) 7207 0 TO HOUSE THE VIETNAM ARCHIVES 2 0 Additional Supplemental Information GRANT PROCESS - ARCHIVESTHE EXECUTIVE COMMITTEE RESEARCHED APPROPRIATE ORGANIZATIONS TO HOUSE THE VIETNAM ARCHIVES. THE COMMITTEE VOTED TO PLACE THE ARCHIVES AT TEXAS TECH UNIVERSITY IN LUBBOCK, TEXAS THROUGH THE TEXAS TECH FOUNDATION, INC. AN ANNUAL MEETING IS HELD WITH THE EXECUTIVE COMMITTEE AND THE TEXAS TECH FOUNDATION TO REVIEW DOCUMENTS PROCESSED AND IN THE COLLECTION AND DOCUMENTS THAT HAVE NOT YET BEEN PROCESSED AND PLACED IN THE COLLECTION.GRANT PROCESS - SCHOLARSHIPSTHE EXECUTIVE COMMITTEE RESEARCHED APPROPRIATE ORGANIZATIONS TO PROCESS SCHOLARSHIPS. THE COMMITTEE VOTED TO PLACE SCHOLARSHIPS WITH AAAA SCHOLARSHIP FOUNDATION, INC. MEMBERS MAY CHOOSE TO PLACE FUNDS WITH VHPA TO FUND THESE SCHOLARSHIPS. Grantmaker's Description of How Grants are Used THE VHPA MONITORS THE ANNUAL NEG (NON-ENDOWED GIFT) FUNDS IN THREE WAYS:1. QUARTERLY FINANCIAL AND OPERATIONAL REPORTS ARE PROVIDED BY THE VNCA (VIETNAM CENTER AND ARCHIVE) TO THE VHPA. THIS REPORT INCLUDES: HOURS WORKED BY EMPLOYEE, AMOUNT PAID (SUBTRACTED FROM $9K NEG AMOUNT), TASKS COMPLETED BY NUMBERED COLLECTION.2. AT LEAST TWICE ANNUAL NEG REVIEW MEETINGS ARE HELD. SINCE 2016 THESE HAVE BEEN ONE DAY + ON-SITE MEETINGS WITH ELECTRONIC LINKS TO OTHER VHPAERS. THE PROGRESS (RESULTS) AND PRIORITIZATION FOR APPROXIMATELY TWENTY SUBTASKS ARE REVIEWED AGAINST THE ESTABLISHED SCOPE STATED IN THE SPECIFIC NEG. NEW COLLECTIONS ARE ADDED AND COMPLETED COLLECTIONS ARE REMOVED FROM THE SCOPE OF WORK. MID-COURSE CORRECTIONS ARE DISCUSSED AND APPROVED FOR IMPLEMENTATION.3. MONTHLY TELEPHONE AND EMAIL EXCHANGES CONCERNING SPECIFIC TASKS FOR INDIVIDUAL COLLECTIONS. THERE ARE A NUMBER OF PROTO-TYPE EFFORTS WITHIN THE SCOPE OF WORK. IT IS PRUDENT TO REVIEW "GOOD IDEAS AND SAD RESULTS" MONTHLY RATHER THAN WAIT FOR THE NEXT FORMAL REVIEW MEETING.THE VHPA MONITORS THE ENDOWMENT FUND BY REVIEWING THE ANNUAL FINANCIAL REPORT AGAINST THE QUARTERLY DONATION CHECKS SENT BY THE VHPA. THE CURRENT SCOPE OF THE ENDOWMENT FUND IS TO PROVIDE THE CORPUS FOR FUTURE YEARS NEG AT THE $9K LEVEL AND THUS FUND AT LEAST ONE FULL-TIME STUDENT POSITION FOR VHPA TASKS.A SUMMARY STATUS REPORT FOR ALL VHPA: VNCA EFFORTS ARE PRESENTED TO THE MEMBERSHIP AT THE ANNUAL BUSINESS MEETING. Form 990, Part VI, Section A, Line 6 PILOTS WHO FLEW HELICOPTERS IN SOUTHEAST ASIA DURING THE VIETNAM ERA ARE ELIGIBLE FOR MEMBERSHIP. MEMBERS SHALL BE CLASSIFIED AS LIFE, GENERAL AND HONORARY.LIFE MEMBERSHIP WILL BE CONFERRED UPON AN INDIVIDUAL ELIGIBLE FOR MEMBERSHIP, WHO PAYS A SPECIFIED AMOUNT OF DUES AS DIRECTED BY THE EXECUTIVE COUNCIL AND APPROVED BY THE GENERAL MEMBERSHIP.GENERAL MEMBERSHIP WILL BE CONFERRED UPON AN INDIVIDUAL ELIGIBLE FOR MEMBERSHIP, WHO ANNUALLY PAYS A SPECIFIED AMOUNT OF DUES AS DIRECTED BY THE EXECUTIVE COUNCIL AND APPROVED BY THE GENERAL MEMBERSHIP.HONORARY MEMBERSHIP IS OPEN TO DISTINGUISHED PERSONS, SUCH AS AVIATION PIONEERS, GUEST SPEAKERS AT ANNUAL REUNIONS, AND AVIATION DIGNITARIES. HONORARY MEMBERSHIPS MUST BE VOTED UPON BY THE EXECUTIVE COUNCIL. HONORARY MEMBERSHIPS SHALL BE CONFERRED FOR LIFE BY THE EXECUTIVE COUNCIL. HONORARY MEMBERS SHALL NOT BE REQUIRED TO PAY DUES NOR SHALL THEY BE PERMITTED TO VOTE AT MEMBERSHIP MEETINGS.IN ORDER TO VOTE OR PARTICIPATE IN ANY VHPA ELECTION OR PETITION, OR TO BE ELECTED OR SERVE AS A VHPA OFFICER OR ON ITS EXECUTIVE COUNCIL OR TO PARTICIPATE IN VHPA OFFICES, FUNCTIONS AND/OR MEETINGS, OR TO BE INCLUDED WITHIN A QUORUM OF MEMBERSHIP, A MEMBER MUST BE CURRENT IN HIS VHPA DUES. Form 990, Part VI, Section B, Line 11b THE FORM 990 IS DISTRIBUTED TO THE SECRETARY/TREASURER FOR APPROVAL AND PROVIDED TO OTHER BOARD MEMBERS FOR REVIEW. Form 990, Part VI, Section C, Line 19 NO OTHER DOCUMENTS ARE AVAILABLE TO THE PUBLIC.