2024-09-24T11:08:52-05:00 2023-12-31 410746749 CLIFTONLARSONALLEN LLP 901 N GLEBE ROAD SUITE 200 ARLINGTON VA 22203 990 2023-01-01 440554072 INDEPENDENT LUBRICANT MANUFACTURERS ASSOCIATION INDE 7036845574 675 NORTH WASHINGTON STREET 275 ALEXANDRIA VA 223142374 HOLLY ALFANO CHIEF EXECUTIVE OFFICER 7036845574 2024-09-23 1 1 ROBERT WILLIAMS P01345960 5712279500 2024-09-23 2023 2024-08-08 14:25:15Z HOLLY ALFANO 675 NORTH WASHINGTON STREET 275 ALEXANDRIA VA 223142374 6625872 0 X WWW.ILMA.ORG X 1948 DC TO SERVE AND ADVOCATE FOR INDEPENDENT LUBRICANT MANUFACTURERS IN A GLOBAL MARKETPLACE 18 18 7 18 230230 0 0 0 2708638 4058236 12435 42116 112551 109931 2833624 4210283 0 0 0 0 1013827 1065147 0 0 0 1846201 2824310 2860028 3889457 -26404 320826 7301312 8154606 1842794 1546449 5458518 6608157 X ILMA'S TOP PRIORITY IS TO ASSIST MEMBERS IN PROVIDING THE SAFEST, HIGHEST-QUALITY PRODUCTS TO CUSTOMERS FOR INDUSTRIAL, TRANSPORTATION AND HOUSEHOLD USE. 0 0 0 0 0 MEETING MANAGEMENT:ILMA'S MEETINGS HAVE BECOME KNOWN AS THE BEST PLACE TO LEARN ABOUT TRENDS IN THE LUBRICANTS INDUSTRY, RECONNECT WITH OLD COLLEAGUES AND MEET NEW ASSOCIATES.WHEN PLANNING THE PROGRAMS FOR BOTH THE ILMA ENGAGE AND ANNUAL MEETING, ILMA KEEPS YOU AND YOUR BUSINESS IN MIND FOR WHAT WILL BE PRESENTED AT THE SESSIONS AND HOW ATTENDEES CAN REACH OUT TO CUSTOMERS DURING THE DAY AND EVENING. TWO MEETINGS ARE HELD EACH YEAR TO PROVIDE EDUCATIONAL AND NETWORKING OPPORTUNITIES FOR THE INDUSTRY: ILMA ENGAGE AND ILMA" S ANNUAL MEETING.ILMA ENGAGE, A NEW APPROACH TO THE SPRING MEETING LAUNCHED IN 2019, OCCURS OVER THREE DAYS TYPICALLY IN APRIL. THE KICKOFF OF THE MEETING IS COMMITTEE DAY, WITH NETWORKING OPTIONS DURING THE DAY, AN OBVIOUS AND EXCELLENT WAY FOR MEMBERS TO ENGAGE WITH EACH OTHER TO DISCUSS THE INDUSTRY ISSUES OF THE DAY. WITH THIS FRESH MEETING EXPERIENCE, ILMA OFFERS EXCELLENT SPEAKERS, A "TOWN HALL" LUNCH SESSION THAT GIVES UPDATES ON IMPORTANT INDUSTRY ISSUES, AS WELL AS ILMA CONVERSATIONS THAT ENGAGE THE SPEAKERS AND AUDIENCE IN A MORE RELAXED, INFORMAL SETTING. AND, AS ALWAYS, PLENTY OF OPPORTUNITIES TO NETWORK.ILMA'S ANNUAL MEETING, TYPICALLY HELD EACH OCTOBER, IS FOUR DAYS OF COMMITTEE AND TECHNICAL SESSIONS, WITH NETWORKING OPPORTUNITIES AND SOCIAL/SPORTING EVENTS. IN 2023, ILMA CELEBRATED IT'S 75TH YEAR ANNIVERSARY WHICH WAS PART OF THE ANNUAL MEETING. 0 0 0 INDUSTRY AND GOVERNMENT AFFAIRS:ON AN ONGOING BASIS, ILMA SURVEYS MANUFACTURING MEMBERS REGARDING THEIR REGULATORY AND LEGISLATIVE PRIORITIES. UTILIZING THAT INFORMATION, ILMA PRIORITIZES ITS ADVOCACY AGENDA FOR THE YEAR. ILMA MONITORS LEGISLATION AND PARTICIPATES IN VARIOUS INDUSTRY COALITIONS ADVOCATING ISSUES THAT REFLECT THE MEMBERS' CONCERNS. IN ADDITION, ILMA INFORMS MEMBERS OF EMERGING REGULATORY MATTERS AND PROVIDES GUIDANCE TO THE AGENCIES AS IT IS DEVELOPING REGULATIONS, AS WELL AS COMPLIANCE INFORMATION FOR MEMBERS AS REGULATIONS ARE IMPLEMENTED. IN 2023 ILMA EXPANDED IT'S ADVOCACY TO INCLUDE LONG TERM REGULATORY ISSUES RELATED TO ELECTRIC VEHICLES, EMPTY DRUMS, OILY WASTEWATER AND PFAS. THOSE EXPENSES WERE $32,316 (PART OF THE TOTAL PROGRAM EXPENSE). 0 0 0 PUBLICATIONS:COMPOUNDINGS MAGAZINE IS ILMA'S PRIMARY COMMUNICATION TOOL. THROUGH ITS MONTHLY DISTRIBUTION, COMPOUNDINGS INFORMS MEMBERS ABOUT TRENDS IN THE LUBRICANTS INDUSTRY AND PROVIDES A VENUE WHERE MEMBERS CAN BECOME KNOWN IN THE INDUSTRY THROUGH ADVERTISING, COLUMNS AND ARTICLES. ALL ILMA MEMBER COMPANY EMPLOYEES ARE ELIGIBLE FOR A FREE COMPOUNDINGS SUBSCRIPTION AND UNLIMITED ACCESS TO DIGITAL COMPOUNDINGS.THE ILMA INDUSTRY DIRECTORY IS NOW AN E-DIRECTORY AVAILABLE ON-LINE AND PROVIDES A "WHO'S WHO" WITHIN THE INDUSTRY, AS WELL AS AN OVERVIEW OF THE GLOBAL LUBRICANTS MARKET. THE DIRECTORY HAS ADVERTISING OPPORTUNITIES.THE ILMA MEMBERSHIP DIRECTORY IS AN ONLINE RESOURCE PROVIDING A LIST OF ALL COMPANIES AND INDIVIDUALS IN THE INDUSTRY TO MEMBERS.ILMA WEEK DELIVERS A WRAP OF THE WEEK'S PUBLIC POLICY NEWS TO YOUR INBOX EVERY FRIDAY. ALL MEMBER COMPANY EMPLOYEES AUTOMATICALLY RECEIVE ILMA WEEK.ILMA NEWS IS THE ASSOCIATION'S PRIMARY WAY OF GIVING MEMBERS UP-TO-THE-MINUTE NEWS, INCLUDING ALERTS ABOUT PROGRAMS, EVENTS AND MEETINGS. ALL MEMBER COMPANY EMPLOYEES AUTOMATICALLY RECEIVE ILMA NEWS. 0 0 0 1 0 0 0 0 0 1 0 0 1 1 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 1 1 0 0 1 14 0 7 1 1 1 0 0 0 0 0 0 0 X 18 18 0 0 0 0 1 1 1 1 1 0 0 0 1 1 1 1 1 1 0 0 X MARGARET SMITH 7036845574 675 NORTH WASHINGTON STREET SUITE ALEXANDRIA VA 22314 ANN BALL PRESIDENT 5.00 0.00 X X 0 0 0 CATHARINE GOLDEN VICE-PRESIDENT 1.00 0.00 X X 0 0 0 RICHARD CAMPER TREASURER (THRU 10/23) 5.00 0.00 X X 0 0 0 JIM CARROLL SECRETARY 1.00 0.00 X X 0 0 0 MICHAEL DAMIANI IMMEDIATE PAST PRESIDENT 1.00 0.00 X 0 0 0 CHUCK DECKER PAST PRESIDENT 5.00 1.00 X 0 0 0 BARBARA KUDIS PAST PRESIDENT 2.00 1.00 X 0 0 0 TONY SPRINGER BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 FRANK HAMILTON III BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 DAN OWCZARZAK BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 GREG JULIAN BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 JOHN LORIMOR BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 MATTHEW MCGINNIS BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 DAVE RICHARDS BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 TOM SCHROEDER BOARD OF DIRECTOR 1.00 1.00 X 0 0 0 MIKE SKURITOVICH BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 DONNA NIJAK BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 DEAN FRONEY BOARD OF DIRECTOR 1.00 0.00 X 0 0 0 HOLLY ALFANO CEO 40.00 0.00 X 302323 0 61597 CAITLIN JACOBS DIRECTOR OF COMMUNICATIONS 40.00 0.00 X 129201 0 14841 MELISSA EDWARDS DIRECTOR OF MEETINGS 40.00 0.00 X 116961 0 16033 AMBER MONROE DIRECTOR OF MARKETING 40.00 0.00 X 104750 0 12696 653235 0 105167 4 0 1 0 BASSMAN MITCHELL ALFANO & LEITER 1707 L STREET NW 560 WASHINGTON DC 20036 LEGAL SERVICES 349570 1 ANNUAL MEETING 900099 1876683 1876683 MEMBERSHIP DUES 900099 1018803 1018803 ILMA ENGAGE 900099 837420 837420 ADVERTISING 541800 230230 230230 SPONSORSHIPS 900099 95100 95100 4058236 193185 193185 109931 109931 2264520 2414987 602 -150467 -602 -151069 -151069 4210283 3732906 230230 247147 363920 605617 1029 35830 58751 346507 55485 9063 28797 132233 42141 248053 55677 103519 100525 1300411 35415 17435 SPECIAL PROJECTS 152469 COMMUNICATIONS 79729 TESTING/ETHICS PROGRAM 65132 DUES & SUBSCRIPTIONS 7425 44294 3889457 432239 754599 1356849 1746336 780954 8006 218281 180970 348115 191768 155463 156347 3771437 4807185 586089 501163 7301312 8154606 203143 432371 844547 428540 795104 685538 1842794 1546449 X 5458518 6608157 5458518 6608157 7301312 8154606 320826 828813 0 X 0 1 X 1 0 0 0 1 1018803 9063 87271 96334 96334 193915 97886 96029 78451 63126 15325 75749 30756 44993 156347 SECURITY DEPOSIT 8913 RIGHT OF USE ASSETS 492250 501163 RIGHT OF USE LIABILITIES 685538 685538 X PART X, LINE 2: ILMA IS EXEMPT FROM THE PAYMENT OF INCOME TAXES ON ITS EXEMPT ACTIVITIES UNDER SECTION 501(C)(6) OF THE INTERNAL REVENUE CODE. HOWEVER, ILMA IS SUBJECT TO TAX ON ITS NET INCOME FROM UNRELATED BUSINESS ACTIVITIES. ILMA AND THE FOUNDATION HAVE ADOPTED THE GUIDANCE ON THE INCOME TAX STANDARD REGARDING THE RECOGNITION AND MEASUREMENT OF UNCERTAIN TAX POSITIONS. X X X 0 0 0 HOLLY ALFANO CEO 269823 0 32500 0 0 0 44997 0 16600 0 363920 0 0 0 ALPHONSE ALFANO FAMILY MEMBER OF CURRECT OFFICER 349570 ALPHONSE ALFANO IS ONE OF THE SHAREHOLDERS OF THE LAW FIRM, BASSMAN, MITCHELL, ALFANO & LEITER, CHTD. MR. ALFANO IS THE HUSBAND OF ILMA'S CHIEF EXECUTIVE OFFICER (CEO) HOLLY ALFANO, AND HIS LAW FIRM SERVES AS AN OUTSIDE COUNSEL OF ILMA. THE LAW FIRM CREATED A WRITTEN "ETHICAL WALL" UNDER THE DISTRICT OF COLUMBIA CODE OF PROFESSIONAL RESPONSIBILITY, INSULATING MR. ALFANO FROM ILMA MATTERS, INCLUDING THOSE PERTAINING TO MS. ALFANO, AND FROM SHARING IN ANY PROFITS FROM PAYMENTS MADE BY ILMA FOR SERVICES. THE LAW FIRM REGULARLY REPORTS TO ILMA'S BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE ON ITS ONGOING MAINTENANCE OF THE ETHICAL WALL FOR MR. ALFANO AND THAT ILMA HAS NOT WAIVED ANY CONFLICT. 0 FORM 990, PART VI, SECTION A, LINE 1A THE EXECUTIVE COMMITTEE IS COMPOSED OF SEVEN (7) MEMBERS OF THE BOARD OF DIRECTORS, FOUR OF WHOM SHALL BE THE PRESIDENT, VICE PRESIDENT, THE TREASURER, AND THE SECRETARY. THE EXECUTIVE COMMITTEE SHALL HAVE AUTHORITY DURING INTERVALS BETWEEN MEETINGS OF THE BOARD OF DIRECTORS TO EXERCISE AND POWERS OF THE BOARD OF DIRECTORS EXCEPT THAT ACTIONS OF THE EXECUTIVE COMMITTEE SHALL BE SUBJECT TO RATIFICATION AND APPROVAL BY THE BOARD OF DIRECTORS AT ITS NEXT MEETING. FORM 990, PART VI, SECTION A, LINE 6 MEMBERSHIP IN THE ORGANIZATION CONSISTS OF MANUFACTURING MEMBERS, SUPPLIER MEMBERS-PRODUCTS, SUPPLIER MEMBERS-SERVICES, DISTRIBUTOR MEMBERS, INTERNATIONAL MEMBERS, HONORARY MEMBERS, AND AFFILIATE MEMBERS IN THE LUBRICANT AND OIL INDUSTRY. FORM 990, PART VI, SECTION A, LINE 7A DIRECTORS SHALL BE ELECTED FROM REPRESENTATIVES OF MANUFACTURING MEMBERS. ALL DIRECTORS SHALL HAVE IDENTICAL RIGHTS AND RESPONSIBILITIES. EACH DIRECTOR SHALL HAVE ONE (1) VOTE. THE OFFICERS OF THE ASSOCIATION SHALL BE A PRESIDENT, A VICE PRESIDENT, A TREASURER, AND A SECRETARY. OFFICERS SHALL BE ELECTED FROM MEMBERS OF THE BOARD OF DIRECTORS. OFFICERS SHALL BE ELECTED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS AT THE ANNUAL MEETING. OFFICERS SHALL SERVE ONE (1) YEAR TERMS OR UNTIL THEIR SUCCESSORS ARE ELECTED AND QUALIFIED. NO PERSON MAY HOLD TWO OR MORE OFFICES CONCURRENTLY. FORM 990, PART VI, SECTION A, LINE 7B DIRECTORS ARE ELECTED ANNUALLY BY THE MANUFACTURING MEMBERS TO FILL THE EXPIRED TERMS ON THE BOARD OF DIRECTORS. EACH MANUFACTURING MEMBER MAY CAST A TOTAL OF VOTES EQUAL TO THE NUMBER OF OPENINGS. NO MANUFACTURING MEMBER MAY CAST MORE THAN ONE VOTE FOR ANY ONE NOMINEE. THE FIVE NOMINEES RECEIVING THE HIGHEST NUMBER OF VOTES SHALL BE ELECTED TO THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION B, LINE 11B THE CEO, PRESIDENT AND TREASURER WILL REVIEW AND APPROVE FORM 990 BEFORE IT IS FILED. FORM 990, PART VI, SECTION B, LINE 12C PERIODIC REVIEWS ARE HELD AND CONDUCTED FOR MONITORING PROPOSED OR ONGOING TRANSACTIONS FOR CONFLICTS OF INTEREST. THE PROCEDURES FOR ADDRESSING THE CONFLICT OF INTEREST ARE AS FOLLOWS: (A) AN INTERESTED PERSON MAY MAKE A PRESENTATION AT THE BOARD OR COMMITTEE MEETING, BUT AFTER THE PRESENTATION, HE/SHE SHALL LEAVE THE MEETING DURING THE DISCUSSION OF, AND THE VOTE ON, THE TRANSACTION OR ARRANGEMENT INVOLVING THE POSSIBLE CONFLICT OF INTEREST. (B) THE CHAIRPERSON OF THE BOARD OR COMMITTEE SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT. (C) AFTER EXERCISING DUE DILIGENCE, THE BOARD OR COMMITTEE SHALL DETERMINE WHETHER ILMA CAN OBTAIN WITH REASONABLE EFFORTS A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. (D) IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLE POSSIBLE UNDER CIRCUMSTANCES NOT PRODUCING A CONFLICT OF INTEREST, THE BOARD OR COMMITTEE SHALL DETERMINE BY A MAJORITY VOTE OF THE DISINTERESTED DIRECTORS OR COMMITTEE MEMBERS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN ILMA'S BEST INTEREST, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE. IN CONFORMITY WITH THE ABOVE DETERMINATION, ILMA SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT. "INTERESTED PERSON" ARE ANY ILMA DIRECTOR, OFFICER OR MEMBER OF A COMMITTEE WITH BOARD OF DIRECTORS ("BOARD") DELEGATED POWERS, WHO HAS A DIRECT OR INDIRECT FINANCIAL. IF THE BOARD OR COMMITTEE DETERMINES THE MEMBER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION. FORM 990, PART VI, SECTION B, LINE 15A THE EXECUTIVE COMMITTEE REVIEWS THE CHIEF EXECUTIVE OFFICER'S EMPLOYMENT CONTRACT, WHICH INCLUDES SALARY AND BENEFIT INFORMATION. THIS CONTRACT IS ULTIMATELY APPROVED BY THE EXECUTIVE COMMITTEE. BONUSES ARE REVIEWED ANNUALLY IN JANUARY BY THE EXECUTIVE COMMITTEE AND ARE NOT GUARANTEED. WHEN A NEW CEO IS HIRED THE EXECUTIVE COMMITTEE HIRES A SEARCH FIRM, THE FINAL CANDIDATES ARE INTERVIEWED BY THE EXECUTIVE COMMITTEE AND THE FINAL CANDIDATE IS APPROVED BY THE ENTIRE BOARD OF DIRECTORS. THIS CONTRACT IS A FIVE-YEAR CONTRACT. PROFESSIONAL DEVELOPMENT FIRMS ALONG WITH THE SEARCH FIRM SUPPLY COMPARABILITY DATA FOR COMPENSATION, ASAE AND QUATT ARE SOURCES FOR COMPENSATION GUIDELINES. DOCUMENTATION IS IN THE EXECUTIVE COMMITTEE AND BOARD OF DIRECTOR'S MINUTES. FOR THE COMPENSATION OF OTHER OFFICERS AND KEY EMPLOYEES: THE CEO GATHERS THE DC AREA WIDE SALARY DATA FROM AVAILABLE SOURCES, AND GENERAL INDUSTRY RELEVANT INFORMATION AND AFTER REVIEWING, SHE DISCUSSES THE INFORMATION WITH THE ILMA PRESIDENT AND TREASURER. WHEN A DECISION IS MADE, THE INFORMATION IS PROVIDED TO THE ACCOUNTING MANAGER FOR PAYROLL PROCESSING AND BENEFIT PROCESSING USUALLY VIA EMAIL. ANY DELIBERATIONS DISCUSSED IN AN EXECUTIVE COMMITTEE SESSION OR BOARD OF DIRECTOR'S SESSION ARE DOCUMENTED IN THE MINUTES AND IF NEEDED, SENT VIA EMAIL TO THE ACCOUNTING MANAGER FOR PROCESSING. THIS PROCESS WAS LAST COMPLETED IN 2024. FORM 990, PART VI, SECTION C, LINE 19 ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST. INDEPENDENT LUBRICANTS MANUFACTURERS ASSOCIATION FOUNDATION 675 N WASHINGTON STREET SUITE 275 ALEXANDRIA VA 223142374 264464937 TO ASSIST HELPING STUDENTS ACHIEVE THEIR EDUCATIONAL GOALS VA 501(C)(3) LINE 12A, I INDEPENDENT LUBRICANTS MANUFACTURERS ASSOCIATION 1 0 0 0 0 0 0 0 0 0 0 0 1 0 1 1 0 0 0 0 INDEPENDENT LUBRICANTS MANUFACTURERS ASSOCIATION FOUNDATION L 87466 CASH