2024-10-28T14:52:45-05:00 2023-12-31 521073331 DEMBO JONES PC 8830 STANFORD BLVD SUITE 290 COLUMBIA MD 21045 990 2023-01-01 521615853 AMERICAN MEDICAL INFORMATICS ASSOCIATION AMER 3016571291 6218 GEORGIA AVE NW PMB 3077 1 WASHINGTON DC 20011 AMANDA HANOVA INTERIM CEO AND COO 3016571291 2024-10-22 1 1 CHRISTOPHER A ANDRACSEK CPA P01069854 4102900770 2023 2024-10-15 13:58:12Z AMIA AMANDA HANOVA 6218 GEORGIA AVE NW PMB 3077 1 WASHINGTON DC 20011 7613079 0 X WWW.AMIA.ORG X 1988 DC A COMMUNITY COMMITTED TO THE VISION OF A WORLD WHERE INFORMATICS TRANSFORMS PEOPLE'S CARE. 16 16 36 588 0 0 194009 65982 6907913 7009092 136213 196435 272478 341570 7510613 7613079 26402 27298 0 0 3467293 3663287 0 0 0 3626166 3098639 7119861 6789224 390752 823855 8658792 9919581 1810882 1665943 6847910 8253638 A COMMUNITY COMMITTED TO THE VISION OF A WORLD WHERE INFORMATICS TRANSFORMS PEOPLE'S CARE. 0 0 2244911 27298 3986046 MEETINGS - THERE ARE THREE CORE MEETINGS: ANNUAL SYMPOSIUM, INFORMATICSSUMMIT AND CLINICAL INFORMATICS CONFERENCE:1. AMIA ANNUAL SYMPOSIUM - THE LARGEST MEETING OF THE YEAR ANDPROVIDES A FORUM FOR VARIOUS TOPICS ON BIOMEDICAL AND HEALTHINFORMATICS.2. INFORMATICS SUMMIT - THE SUMMIT FOLLOWS THE TRADITION OF OFFERINGAN EXCITING, INNOVATIVE AND ENGAGING PROGRAM AROUND FOUR MAIN AREAS:TRANSLATIONAL BIOINFORMATICS, CLINICAL RESEARCH INFORMATICS,IMPLEMENTATION INFORMATICS AND DATA SCIENCE3. CLINICAL INFORMATICS CONFERENCE -CIC IS WHERE CLINICIANS, DATASCIENTISTS, HIT DEVELOPERS AND RESEARCHERS GATHER TO LEARN ABOUT 587493 973636 EDUCATIONAL PROGRAMS - THERE ARE FOUR CORE EDUCATIONAL PROGRAMS: 10X10,CIBRC, CORE CONTENT AND AHIC:1. 10X10 - A PROGRAM TO TRAIN HEALTH CARE PROFESSIONALS IN APPLIEDHEALTH AND BIOMEDICAL INFORMATICS.2. CIBRC - AMIA'S CLINICAL INFORMATICS BOARD REVIEW COURSE (CIBRC)PROVIDES AMERICAN BOARD OF MEDICAL SPECIALTIES (ABMS) BOARD-CERTIFIEDPHYSICIANS WITH THE EDUCATIONAL RESOURCES TO ASSIST THEM IN BECOMINGCERTIFIED IN THE SUBSPECIALTY OF CLINICAL INFORMATICS.3. AHIC - ADVANCED HEALTH INFORMATICS CERTIFICATION (AHIC) ISDEVELOPMENT OF A PATHWAY TO CERTIFICATION FOR INDIVIDUALS NOT ELIGIBLEFOR THE MEDICAL SUBSPECIALTY CERTIFICATION. 938984 2049410 MEMBERSHIP: EDUCATING MEMBERS REGARDING INFORMATICS AND RECRUITING NEWMEMBERS INTO THE ASSOCIATION. 3771388 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 48 0 1 36 1 1 1 0 0 0 0 0 0 0 0 0 0 0 X 16 16 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X THE ORGANIZATION 3016571291 6218 GEORGIA AVE NW PMB 3077 1 WASHINGTON DC 20011 LI ZHOU DIRECTOR 1.00 X 0 0 0 RACHEL RICHESSON DIRECTOR 1.00 X 0 0 0 PHILIP PAYNE SECRETARY 1.00 X X 0 0 0 PETER ELKIN DIRECTOR 1.00 X 0 0 0 NEIL SARKAR TREASURER 1.00 X X 0 0 0 LAURA HEERMANN LANGFORD DIRECTOR 1.00 X 0 0 0 SUSAN HULL DIRECTOR 1.00 X 0 0 0 VICTORIA TIASE DIRECTOR 1.00 X 0 0 0 JULIA ADLER-MILSTEIN DIRECTOR 1.00 X 0 0 0 WILLIAM BROWN III DIRECTOR 1.00 X 0 0 0 JAMES CIMINO DIRECTOR 1.00 X 0 0 0 GRETCHEN PURCELL JACKSON CHAIR 1.00 X X 0 0 0 GENEVIEVE MELTON-MEAUX CHAIR ELECT 1.00 X X 0 0 0 DEEPTI PANDITA DIRECTOR 1.00 X 0 0 0 ARLENE CHUNG DIRECTOR 1.00 X 0 0 0 KENRICK CATO DIRECTOR 1.00 X 0 0 0 AMANDA HANOVA INTERIM CEO AND COO 35.00 X 186750 0 27973 TANYA TOLPEGIN CEO 35.00 X 518171 0 31882 RAELYNN GOCHNAUER SENIOR VP OF MEMBERSHIP & 35.00 X 161000 0 20690 JEFFREY WILLIAMSON SENIOR VP OF EDUCATION & M 35.00 X 195325 0 27888 STEPHANIE BRENDEL VP, FINANCE AND ADMINISTRATION 35.00 X 129000 0 23252 KRISTA MARTIN VP OF DIVERSITY, EQUITY AN 35.00 X 143753 0 26704 DINA SANTUCCI VP OF BUSINESS DEVELOPMENT 35.00 X 150118 0 11717 1484117 0 170106 7 0 1 0 0 65982 65982 CONFERENCES AND MEETIN 611600 3986046 3986046 MEMBERSHIP SERVICES AN 541900 2049410 2049410 EDUCATIONAL PROGRAMS 611600 929281 929281 AHIC REGISTRATION REVE 611600 44355 44355 7009092 196435 196435 321570 321570 MISC. REVENUE 900099 20000 20000 20000 7613079 7009092 0 538005 X 27298 27298 987989 425109 562880 1233971 531122 702849 544260 234225 310035 897067 386057 511010 25433 10945 14488 30000 12910 17090 32296 32296 813875 397694 416181 113406 111690 1716 47455 16507 30948 122061 122061 206650 126869 79781 1103270 1043916 59354 233775 100607 133168 55208 36027 19181 IOR DUES 166570 46090 120480 STIPENDS AND HONORARIA 140348 134098 6250 RECRUITING 6445 6445 MISCELLANEOUS EXPENSE 1847 8163 -6316 6789224 3771388 3017836 0 1850478 2414372 232321 271600 207143 304057 1065625 619846 638723 445779 5730127 6483773 8658792 9919581 1071388 810685 739494 855258 1810882 1665943 X 6401028 7790741 446882 462897 6847910 8253638 8658792 9919581 823855 581873 0 X X 0 1 X 1 0 X 403236 759427 458949 194009 65982 1881603 6497818 4979682 5388592 7167873 7330662 31364627 6901054 5739109 5847541 7361882 7396644 33246230 10000 10000 20000 10000 50000 0 10000 10000 20000 10000 50000 33196230 365649 437437 696634 126453 196435 1822608 365649 437437 696634 126453 196435 1822608 10441 79 26 12518 20000 43064 7277144 6176625 6544201 7500853 7613079 35111902 0.94540 0.93870 0.05190 0.05880 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 7613114 7613114 530656 132664 0 0 407244 466811 505993 530656 1910704 2866056 101811 116703 126498 132664 477676 716514 317753 31329 -12920 336162 357533 -39780 317753 325269 32264 357533 312247 13022 325269 281168 46079 15000 312247 0.75000 0.25000 0 0 166776 145350 21426 898849 474496 424353 445779 X 8162656 581838 581838 7580818 32296 32296 7613114 6756928 0 6756928 32296 32296 6789224 PART V, LINE 4: TO RECOGNIZE THE CRITICAL IMPORTANCE OF FOSTERING THE DEVELOPMENT AND DISCOVERY OF NEW INFORMATICS SCIENCE AS WELL AS THE RECOGNITION AND SUPPORT OF AMIA MEMBERS WHO WILL GROW THE FIELD AND BECOME THE NEXT GENERATION OF INFORMATICS LEADERS. THIS TALENT IS NURTURED IN GRADUATE AND DOCTORAL RESEARCH PROGRAMS. PART X, LINE 2: ACCOUNTING PRINCIPLES GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA REQUIRE THE ASSOCIATION TO EVALUATE TAX POSITIONS TAKEN AND RECOGNIZE A TAX LIABILITY IF IT IS MORE LIKELY THAN NOT THAT UNCERTAIN TAX POSITIONS TAKEN WOULD NOT BE SUSTAINED UPON EXAMINATION BY TAXING AUTHORITIES. AMIA HAS ANALYZED TAX POSITIONS TAKEN AND AMIA HAS DETERMINED THAT IT DOES NOT HAVE ANY MATERIAL UNRECOGNIZED TAX BENEFITS OR OBLIGATIONS AS OF DECEMBER 31, 2023 AND 2022 THAT WOULD REQUIRE RECOGNITION OF A LIABILITY OR DISCLOSURE IN THE FINANCIAL STATEMENTS. 1 EDUCATIONAL AWARDS 11 5665 TRAVEL AWARDS 11 12885 PART I, LINE 2: THERE IS A COMPETITIVE PEER-REVIEW PROCESS WHERE A COMMITTEE OF SUBJECT MATTER EXPERTS FROM THE H.I. INDUSTRY REVIEWS, SCORES, OFFERS WRITTEN COMMENTS AND RENDERS DECISIONS ON PAPERS CONTRIBUTED BY HIGH SCHOOL STUDENTS. THE PROCESS IS MODELED AFTER AN ACADEMIC PEER-REVIEW PROCESS. EACH ACCEPTED HIGH SCHOOL SCHOLAR RECEIVED TWO TRAVEL AWARDS, ONE FOR HIM/HER AND ONE FOR AN ACCOMPANYING ADULT. STUDENTS SUBMIT DETAILS OF THE TRAVEL EXPENDITURES FOR REIMBURSEMENT. X X X X X 0 0 0 0 0 0 0 1 0 TANYA TOLPEGIN CEO 440921 0 77250 0 0 0 29832 0 2050 0 550053 0 0 0 JEFFREY WILLIAMSON SENIOR VP OF EDUCATION & M 173325 0 22000 0 0 0 15565 0 12323 0 223213 0 0 0 AMANDA HANOVA INTERIM CEO AND COO 162750 0 24000 0 0 0 14614 0 13359 0 214723 0 0 0 RAELYNN GOCHNAUER SENIOR VP OF MEMBERSHIP & 138000 0 23000 0 0 0 4129 0 16561 0 181690 0 0 0 KRISTA MARTIN VP OF DIVERSITY, EQUITY AN 139051 0 4702 0 0 0 12481 0 14223 0 170457 0 0 0 DINA SANTUCCI VP OF BUSINESS DEVELOPMENT 139472 0 10646 0 0 0 11717 0 0 0 161835 0 0 0 STEPHANIE BRENDEL VP, FINANCE AND ADMINISTRATION 129000 0 0 0 0 0 11576 0 11676 0 152252 0 0 0 PART I, LINE 7 THE FOLLOWING EMPLOYEES RECEIVED BONUS COMPENSATION: - TANYA TOLPEGIN $77,250 - JEFFREY WILLIAMSON $22,000 -AMANDA HANOVA $24,000 -RAELYNN GOCHNAUER $23,000 - KRISTA MARTIN $4,702 -DINA SANTUCCI $10,646 FORM 990, PART VI, SECTION A, LINE 4 THE BYLAWS WERE AMENDED IN NOVEMBER 2023 TO ALIGN WITH AN UPDATED, BOARD APPROVED GOVERNANCE STRUCTURE AND FOR ALIGNMENT WITH LEGAL REQUIREMENTS AND BEST PRACTICES. FORM 990, PART VI, SECTION A, LINE 6 AMIA HAS SEVERAL CLASSES OF MEMBERSHIP THAT MAY VOTE IN ELECTIONS AND THEY ARE CATEGORIZED BY THEIR INTERACTION WITH THE ORGANIZATION (REGULAR, RETIRED, STUDENT). REGULAR MEMBERS ARE INDIVIDUALS WORKING IN BIOMEDICAL AND HEALTH INFORMATICS; RETIRED MEMBERS ARE THOSE THAT ARE NO LONGER WORKING IN THE FIELD, BUT WHO HAVE PREVIOUSLY BEEN REGULAR MEMBERS; STUDENT MEMBERS ARE EITHER HALF-TIME OR FULL-TIME STUDENTS IN A DEGREE-GRANTING PROGRAM. FORM 990, PART VI, SECTION A, LINE 7A ALL CATEGORIES LISTED ABOVE VOTE IN THE BOARD ELECTION WITH THE EXCEPTION OF STUDENTS, WHO VOTE ONLY FOR THE STUDENT REPRESENTATIVE TO THE BOARD. FORM 990, PART VI, SECTION A, LINE 7B BOARD OF DIRECTORS ARE ELECTED BY FULL MEMBER VOTE. THEY SERVE 3 YEARS, WITH 4 BOARD MEMBERS ELECTED ANNUALLY. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 WAS PREPARED BY THE OUTSIDE ACCOUNTANTS AND REVIEWED BY SENIOR MANAGEMENT. IT WAS THEN SENT TO THE ENTIRE BOARD OF DIRECTORS PRIOR TO FILING WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C THE AMIA BOARD OF DIRECTORS (AMIA BOD) CHARGES THE ETHICS COMMITTEE TO CREATE A SPECIAL COI PANEL THAT OVERSEES AMIA'S CONFLICT MANAGEMENT PROCESS. THE COI PANEL SERVES AS AN INTERMEDIARY BETWEEN MEMBERS, LEADERS AND THE AMIA BOD. THE COI PANEL REPRESENTS THE INTERESTS OF AMIA MEMBERS AND IS CHARGED TO: 1. ENCOURAGE ALL LEADERS TO REPORT THEIR CONFLICTS 2. ADDRESS MEMBERS' QUESTIONS OR CONCERNS REGARDING REPORTED CONFLICTS 3. ADDRESS LEADERS' CONCERNS OR QUESTIONS REGARDING CONFLICT REPORTING 4. REVIEW, ADJUDICATE AND APPROVE THE SUMMARIZED CONFLICT AND RESULTANT MANAGEMENT PLANS PRIOR TO PUBLICATION ON THE INTERNAL AMIA WEBSITE. IF THE COI PANEL DETERMINES THAT A PARTICULAR RELATIONSHIP OR TRANSACTION REPRESENTS AN ACTUAL, POTENTIAL OR APPARENT CONFLICT OF INTEREST, IT RECOMMENDS MANAGEMENT OR RESOLUTION OF SUCH ACTUAL, POTENTIAL, OR APPARENT CONFLICT, USING ONE OF THE CONFLICT MANAGEMENT DEFINED IN THE POLICY. THE RECOMMENDATIONS OF THE COI PANEL THEN GO TO THE ETHICS COMMITTEE FOR REVIEW/APPROVAL AND THEN TO THE AMIA BOARD OF DIRECTORS FOR REVIEW AND APPROVAL. EMPLOYEES OF AMIA ARE EXPECTED TO ACT IN THEIR OFFICIAL CAPACITIES IN FURTHERANCE OF THE BEST INTERESTS OF AMIA. AN EMPLOYEE ALERTS THE ORGANIZATION REGARDING A RELATIONSHIP WITH THIRD PARTIES WHICH AFFECT HIS/HER INDEPENDENT JUDGMENT WHEN ACTING FOR OR ON BEHALF OF AMIA. EMPLOYEES ARE ADVISED IN THE CONDUCT OF THE AFFAIRS OF AMIA TO: 1) AVOID SITUATIONS IN WHICH HE/SHE MIGHT, DIRECTLY OR INDIRECTLY, PROFIT PERSONALLY; AND 2) AT ALL TIMES, USE THEIR BEST EFFORTS TO ENHANCE THE REPUTATION OF AMIA FOR HONESTY, INTEGRITY, CANDOR AND LACK OF BIAS OR DISCRIMINATION. FORM 990, PART VI, SECTION B, LINE 15 AMIA USES A PROCESS FOR DETERMINING COMPENSATION OF THE ORGANIZATION'S CEO, EXECUTIVE DIRECTOR, OR OTHER PERSONS WHO ARE THE TOP MANAGEMENT OFFICIALS OR KEY EMPLOYEES THAT INCLUDES ALL OF THE FOLLOWING ELEMENTS: A. REVIEW AND APPROVAL OF BY A GOVERNING BODY OR COMPENSATION COMMITTEE. B. USE OF DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILAR SITUATED ORGANIZATIONS. C. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. D. SALARY SURVEY PROVIDED BY AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES. THE LAST SALARY REVIEW WAS ON DECEMBER 10, 2021. FORM 990, PART VI, SECTION C, LINE 19 GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE ALL AVAILABLE BY REQUEST. MOST ITEMS ARE ON THE AMIA WEBSITE AS WELL. FORM 990, PART IX, LINE 11G PROFESSIONAL SERVICES: PROGRAM SERVICE EXPENSES 298,280. MANAGEMENT AND GENERAL EXPENSES 188,909. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 487,189. CONSULTING FEES: PROGRAM SERVICE EXPENSES 99,414. MANAGEMENT AND GENERAL EXPENSES 227,272. FUNDRAISING EXPENSES 0. TOTAL EXPENSES 326,686. FORM 990, PART XII, LINE 2C: AMIA HAS NOT CHANGED IT'S AUDIT OVERSIGHT OR SELECTION PROCESS FROM THE PRIOR YEAR.