2024-01-26T19:36:02-07:00 2022-06-30 990 2021-07-01 237432157 BEDFORD-EULESS SOCCER ASSOCIATION BEDF 8173544774 PO Box 925 Euless TX 76039 CASSANDRA GARCIA TREASURER 8175058151 2024-01-10 0 11 0 AAL2 2021 2023-04-26 12:10:37Z BEDFORD-EULESS SOCCER ASSOCIATION PO BOX 925 EULESS TX 76039 254092 0 X https://www.besasoccer.com X 1974 TX Provide two seasons of youth soccer league programs for the families of Bedford and Euless, TX per year serving almost 1,100 youth in our area. Host two in-house soccer tournaments each year and support a third. Provide scholarships to players entering college. Provide Spring Break and Summer Break skills camps for our registered players, and a skills program during the regular season. 17 17 25 30 19977 0 0 0 192183 217363 10 10 8107 32982 200300 250355 0 0 0 0 46010 74627 0 0 0 97845 122736 143855 197363 56445 52992 285190 338182 0 0 285190 338182 Provide two seasons of youth soccer league programs for the families of Bedford and Euless, TX per year serving almost 1,100 youth in our area. Host two in-house soccer tournaments each year and support a third. Provide scholarships to players entering college. Provide Spring Break and Summer Break skills camps for our registered players, and a skills program during the regular season. 0 0 176753 0 217363 Program revenue consists of player registration fees that are payable and due each bi-annual season. Fall season play begins in late August of each year and ends in the middle of November. Registration fees include the players uniform (shirt, shorts, socks) and also help to cover the fees associated with field rentals and referee costs. All teams are slated for 10 games in the Fall season. Most teams are slated for 8 games in the Spring season with a free in-house Tournament for our 4u-8u teams, and a free an in-house Tournament for our 9u-12u players. The Spring season games usually begin the last week of February with games finishing within the first two weeks of May. We also provide referees for approved scrimmages and Season Kick-Off "friendlies." BESA hosts on average 1,100 to 1,200 players each season, with continued growth due to the organization working diligently to fundraise to ensure that we maintain our current registration rates while surrounding soccer associations continue to increase their registration costs. We recognize that we serve a population of children who are of a lower average income than our surrounding associations, and we want to make soccer affordable for all children who desire to play the game. Additionally, the organization offers discounts to players whose family documents that they are low income, using the same requirements as our local school districts. Those players receive a discounted registration fee of $50, versus the regular $95. BESA also covers the tournament fee for teams selected to play in the annual Tournament of Champions. 8076 0 9606 Recreational camps w/o accommodation revenue consists of a weekly fee charged for Friday Night Skills sessions each Fall and Spring, as well as fees for Goalie Clinics held each Fall and Spring. Fees for Friday Night Skills are intended to cover the cost of sourcing coaches to conduct the weekly skill sessions. Goalie clinic fees are matched by the Association ($40 per attending player, matched by BESA to total $80) which is paid to the individual conducting the goalie clinic sessions. Goalie clinics are most costly given the specialized skill required of the individual leading the clinics. Headcounts for Friday Night clinics varies weekly, but on average weekly attendance is 40 registered players. Headcounts for Goalie Clinics tends to be steady each season, with an average of 20 registered players attending. 12534 0 0 All other expenses related to operating the organization, as listed in Schedule O. 12534 0 0 197363 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 25 1 0 0 0 0 0 0 0 0 X 17 17 0 0 0 0 0 1 1 1 1 0 0 0 1 1 0 0 0 0 0 0 X X CASSANDRA GARCIA 8175058151 PO Box 925 Euless TX 76039 Mark Strenger Director of Officials 20 0 X 8760 0 0 Bradford Bowers President 10 0 X 0 0 0 Karen Owens 1st Vice President 10 0 X 0 0 0 David Tucker 2nd Vice President 10 0 X 0 0 0 Peony Murrah Association Secretary 5 0 X 0 0 0 Cassandra Garcia Treasurer 10 0 X 0 0 0 Cindy Bowers Registrar 15 0 X 0 0 0 Michelle Eichelberger Equipment Manager 15 0 X 0 0 0 Mandy Daugherty 11u - 19u Commissioner 10 0 X 0 0 0 Markus Givens 9u-10u Commissioner 10 0 X 0 0 0 Michael Jaime 7u-8u Commissioner 10 0 X 0 0 0 Chad Hubbard 4u-6u Commissioner 10 0 X 0 0 0 Karen Osborne 11u-19u Secretary 4 0 X 0 0 0 Lisa Hiefner 9u-10u Secretary 4 0 X 0 0 0 Open - Unfilled 7u-8u Secretary 4 0 X 0 0 0 Monica Villarreal 4u-6u Secretary 4 0 X 0 0 0 Ron Goode Adult Commissioner 1 0 X 0 0 0 8760 0 0 0 0 0 0 0 0 Recreational sports teams and leagues 713990 217363 217363 0 0 0 0 0 0 217363 10 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 23714 0 3737 19977 19977 0 Recreational camps w/o accommodation 713990 9606 9606 0 0 3399 3399 0 0 13005 250355 230378 19977 0 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74627 74627 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 231 231 0 0 1070 1070 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Player Uniforms 41553 41553 0 0 NTSSA Players Fees 26185 26185 0 0 Credit Card Fees / Transfirst / Authnet 8856 8856 0 0 Youth Rec Camps / Clinics Expenses 5042 5042 0 0 39799 39799 0 0 197363 197363 0 0 184917 237899 100273 100283 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 285190 338182 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X 285190 338182 0 0 285190 338182 285190 338182 52992 0 0 0 0 0 X 0 0 0 X 1144 1880 4090 7114 177551 223243 150942 192183 217363 961282 178695 225123 155032 192183 217363 968396 968396 110 60 48 10 10 238 110 60 48 10 10 238 6187 6639 8107 32982 53915 178805 231370 161719 200300 250355 1022549 0.94704 1 0.00023 0.0003 X Schedule A, Part III, Line 12 Income from fundraisers was due to Spirit Night promotions with local businesses who donated a portion of sales back to our organization. Our goal with fundraisers is to support our scholarship offerings each year and to also help financially support the build-out of additional playing fields in Euless, TX to be able to support more team and players in the future. Leagueside 12329 0 12329 0 0 0 0 0 0 All other events (8) 11385 0 11385 0 0 0 0 0 3737 0 23714 0 23714 0 0 0 0 0 3737 3737 19977 Form 990, Part VI, Section A, Line 7a Part VI, 7a & 7b - The General Body, consisting of active coaches who attend the Annual General Meeting, or send a team representative in their place will vote for that year's Board slate. Additionally, if a By-Law amendment has been proposed properly under By-Law Guidelines, then the General body will vote on the proposed amendment. Form 990, Part VI, Section A, Line 7b Part VI, 7a & 7b - The General Body, consisting of active coaches who attend the Annual General Meeting, or send a team representative in their place will vote for that year's Board slate. Additionally, if a By-Law amendment has been proposed properly under By-Law Guidelines, then the General body will vote on the proposed amendment. Form 990, Part VI, Section B, Line 11b Conflict of Interest monitoring: Board Members are required to review and acknowledge the Association's Conflict of Interest policy annually. Form 990, Part VI, Section C, Line 18 Disclosure of 990: This is BESA's first year filing as a 990 and not 990ez, so we will provide disclosure of information upon request and will communicate during our Annual General Meeting each April/May in which our members, volunteers, and public is welcome to attend. Form 990, Part VI, Section C, Line 19 Disclosure of 990: This is BESA's first year filing as a 990 and not 990ez, so we will provide disclosure of information upon request and will communicate during our Annual General Meeting each April/May in which our members, volunteers, and public is welcome to attend. Form 990, Part IX, Line 24e Charitable Donations - $3,000 Field Equipment - $4,247.27 Field Rental $3,534.00 Food & Meeting Room Rentals - $2,177.79 GotSport Fees - $4,609.02 Lifestorage Rental Fee - $1,667.00 Miscellaneous - $3,061.06 PDP/Academy - $530.00 Petty Cash for Registrations - $400.00 Printing/Postage/Shipping - $555.67 Ref Pay (GO Software Fees) - $976.10 Registration Refunds - $365.00 Registration Supplies - $569.95 Training Reimbursements (Coach & Ref) - $320.00 Scholarships - $3,000.00 Tournament fees & expenses - $10,786.01 This statement is made under penalties of perjury, setting forth all the facts alleged as reasonable cause. An extension to the filing of the Form 990 Tax Year 2021 for our organization was not completed by the organization as it was not realized by the organization that our filing had not occurred until notification was received from the IRS in late October 2023. While it is difficult to communicate on this topic, on May 29, 2022 my friend, fellow teammate, and fellow active board member, Lisa Hiefner, passed away at my feet at the very start of our last game of adult coed soccer of the Spring 2022 season. While I signaled for help and for someone to call 911, I saw her children and ran to them and held them while other adult coed soccer players performed CPR as we awaited an ambulance to arrive. When paramedics arrived, I then contacted our Association President who came to the fields to assist. While we held out hope that Lisa would recover, we later learned that Lisa had suffered a brain aneurysm and she become an organ donor on her official passing on June 2nd. I did not realize that when I left the fields that evening and over the next several days at the hospital with her family, that I was in shock, and while I tried to continue in my duties as Association Treasurer to the best of my abilities, I look back now a year later and see how out-of-sync our Financial Statements were. It wasn't until late October 2022 that I began therapy and was diagnosed with PTSD. I could barely attend Association events in the Fall of 2022 as Lisa's name was everywhere: we were hosting a season-long fundraiser in her honor (she would pay out of her own pocket if a player's family couldn't afford the registration fee) and the Association chose to have an LH patch affixed upon each player's jersey that year. I would often have to leave our Association meetings or activities early because I couldn't face the difficulty of remembering Lisa passing away at my feet. Even now, I am struggling to fight back tears and those memories. I write all of this to demonstrate why our filing for 2021 didn't occur. We did attempt and were prevented from filing electronically at the time due to our FEIN somehow becoming associated with North Texas State Soccer, and so our attempts to file were rejected due to the name mismatch. While I don't recall much more of the time following that May 2022 game and the start of this year, I was unaware that we did not finalize and physically mail our 2021 tax year return. Had I been aware prior to receiving the IRS letter notifying me of such, I would have immediately submitted those. It is with every intent of my being to help this association maintain timely and proper filings, as I have spent many hours to restore the Association's 501c3 status after revocation occurred in 2019 due to the prior Treasurer filing our returns with the FEIN incorrectly typed. I spent many hours correcting our filings and business name with the State of Texas. Following reinstatement, I spent many hours working on getting our Association name corrected with the IRS as somehow our FEIN became associated with the North Texas State Soccer Association group filing (which we don't participate in) and then somehow our FEIN became associated with the Burleson Soccer Association. I have given my time, free of charge, to learn as much as I could about IRS regulations so that I could help to ensure that the Bedford-Euless Soccer Association is able to continue to operate properly as a 501c3 organization, dedicated to serving the youth of our area in the beautiful game of soccer. To ensure that such an incident does not occur again in the future, our organization has created a shared Google drive account in which we will share and document our filings, including a tracking document so that we can track and monitor timely submissions of our 990 forms. Additionally, I am working with a QuickBooks "live expert" to learn more about our ability to complete our 990 returns through our QuickBooks account. I apologize for sharing such a difficult topic within this request. I am truly appreciative of your consideration of this request.