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THE MEMBERS INITIALLY APPLY TO JOIN AND ONCE VOTED IN ARE RECOGNIZED ANNUALLY AS MEMBERS WHEN IN GOOD STANDING WITH THEIR DUES. Member election for additional members Part VI line 7a FORM 990, PART VI, SECTION A, LINE 7A: THE ORGANIZATIONS MEMBERS IN GOOD STANDING ARE ALLOWED TO VOTE FOR BOARD MEMBERS IN THE ANNUAL ELECTION. IF THE MEMBERS ARE NOT IN GOOD STANDING, THEY ARE NOT ALLOWED TO CAST A VOTE. Committee meeting documentation Part VI line 8b FORM 990, PART VI, SECTION A, LINE 8B: WHEN COMMITTEES ARE ASSIGNED FOR VARIOUS PROJECTS THEY MEET AS MANY TIMES AS REQUIRED AND REPORT BACK TO THE MAIN BOARD AND ISSUE A REPORT AT THE GENERAL MEETING. THE MEETING MINUTES ARE RECORDED SO EACH COMMITTEE MEETING DOES NOT NEED TO RECORD SEPARATE MINUTES. Form 990 governing body review Part VI line 11 FORM 990, PART VI, SECTION B, LINE 11: BEFORE SENDING IN THE FORM 990 TO THE IRS, THE BOARDMEMBERS REVIEW THE INFORMATION FOR ACCURACY AND UNDERSTANDING OF THE CURRENT YEAR TAX RETURN INFORMATION. ONCE APPROVED, THEY SEND THE RETURN SINCE IT IS PREPARED BY A THIRD PARTY CPA FIRM. Conflict of interest policy compliance Part VI line 12c THE ORGANIZATION DOES NOT HAVE A WRITTEN CONFLICT OF INTEREST POLICY CURRENTLY, HOWEVER THEY DO HAVE A VERBAL POLICY IN PLACE THAT IF ANY CONFLICT OF INTEREST ARISES FOR ANY MEMBER OF THE BOARD THE MEMBER MUST NOTIFY THE REST OF THE BOARD OF SUCH CONFLICT AND LET THE BOARD DETERMINE AN APPROPRIATE ACTION FOR THAT CONFLICT. Form 990 availability to public Part VI line 18 ALL RECORDS ARE KEPT AT THE SOCIETYS LOCATION AND ARE AVAILABLE TO BE VIEWED UPON TIMELY REQUEST. THE FORM 990 FOR THE ORGANIZATION IS ALSO ABLE TO BE VIEWED UPON A THIRD PARTY WEBSITE: WWW.GUIDESTAR.ORG ONCE RELEASED TO THEM BY THE IRS. Governing documents etc available to public Part VI line 19 ALL RECORDS ARE KEPT AT THE SOCIETYS LOCATION AND ARE AVAILABLE TO BE VIEWED UPON TIMELY REQUEST. THE FORM 990 FOR THE ORGANIZATION IS ABLE TO BE VIEWED UPON A THIRD PARTY WEBSITE: WWW.GUIDESTAR.ORG ONCE RELEASED TO THEM BY THE IRS.