2024-03-22T16:59:38-05:00 2023-06-30 SMITH & HOWARD ADVISORY LLC 271 17TH STREET NW SUITE 1600 ATLANTA GA 30363 990 2022-07-01 200267588 THE ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER INC % ERIC U MILLER ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 ERIC MILLER CFO 4045776317 2024-05-15 true ERIC MILLER 999009999 marc azar partner P91739349 4048746244 2024-05-15 2 2022 2023-04-26 12:10:37Z ERIC MILLER 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 21967416 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of student and faculty success, and cultural preservation of the Atlanta University Center 7 7 93 0 3912768 3273602 10381865 10740271 277638 658692 134448 172277 14706719 14844842 6229 26779 0 0 5518702 5857516 0 0 496351 8104322 9406035 13629253 15290330 1077466 -445488 36750621 38186177 971382 2766513 35779239 35419664 X THE ATLANTA UNIVERSITY CENTER ROBERT W. WOODRUFF LIBRARY PARTNERS WITH MEMBER ACADEMIC INSTITUTIONS OF THE AUC: THE INTERDENOMINATIONAL THEOLOGICAL CENTER, CLARK ATLANTA UNIVERSITY, MOREHOUSE COLLEGE, AND SPELMAN COLLEGE, PROVIDING INFORMATION MANAGEMENT, INSTRUCTION AND ACCESS TO A VARIETY OF GLOBAL INFORMATION RESOURCES ACQUIRED AND ORGANIZED IN SUPPORT OF TEACHING AND LEARNING, SCHOLARSHIP AND CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. false false 11896520 26779 10740271 The AUC Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information management; instruction, research and consulltation; and access to globally-curated resources in support of student and faculty success. The Library serves approximately 8,696 undergraduate and 627 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research consultation services; curriculum-centric-instruction; acquisition, organization, arrangement, dissemination, and preservation of information in all formats; and interlibrary loan services. In FY22/23 the Library added 19,623 new items including print, media, and electronic resources; added 12 new collections and publications to its electronic scholarship repository RADAR (Repository of AUC Digital collections and Archives, and Research); had 31,549 user interactions with students and faculty; and 245 instructional sessions impacting 3,533 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 410 workstations and continued upgrade and maintenance of the wireless footprint throughout the building and designated perimeter spaces. In addition, the Library provides the following services to facilitate teaching and learning, scholarship and cultural preservation: facilities and maintenance; human and resource management; security; and shuttle transportation service from the four AUC campuses to the Library and designated locations. The AUC Woodruff Library completed Phase II Renovation Project: Brawley Greenscape and Pedestrian Parkway, which transformed the grassy lot across from its main entrance into an outdoor learning space, which included adding an outdoor dining area for the Library's Woodi Caf. The AUC Woodruff Library provides the Bloomberg Finance Lab, which supports the teaching and learning activities of students and faculty in business, economics and finance-related programs. The Library provides a Digital Preservation Lab to support many of its AUC and collaborative digital preservation projects and initiatives. The AUC Woodruff Library is the winner of the 2016 Excellence in Academic Libraries Award in the university category from the Association of Collegiate and Research Libraries (ACRL). Library CEO Loretta Parham was named the ACRL 2017 Academic/Research Librarian of the Year. These are the highest honors bestowed in the field of library science. In July 2022, the AUC Woodruff Library became the 127th member of the prestigious Association of Research Libraries - the second only HBCU Library (after Howard University) to earn this distinction. 318123 Mellon Project STAND Student Activism CMED&T 2007-08690 Grant The Atlanta University Center Robert W. Woodruff Library in partnership with Project STAND was awarded a $750,000 public knowledge program grant from the Andrew W. Mellon Foundation. The "Building Capacity, Ethical Documentation and Archiving of Student Activism in BIPOC Communities" is a three-year (36-month) project that will advance the community archiving of social justice initiatives among former and current college and university students of color. Starting in January 2021 and ending in January 2024, the AUC Woodruff Library, Project STAND, and project partner, the University of Maryland will support the archiving and accessibility of organizing and activism among Black, Indigenous, and People of Color students. Project partners completed one out of two archivist residencies for the purpose of creating modules for teaching with primary sources on student activism in marginalized communities, conduct five workshops on personal archiving and ethical documentation, expand Project STAND's web presence and infrastructure through a usability study, and create a digital repository to host scholarly works, oral histories, presentations, and archived social media. Additionally, project partners awarded micro-grants ($80,000 in total) to Project STAND consortium member and non-member institutions to support small digitization projects documenting social justice activism by students of color. This initiative also seeks to broaden and promote the work of the community through the launch of a podcast that will feature the voices of marginalized organizers within student communities and archivists. During the last reporting period, FY 2022-2023, all project goals and deliverables are on track for completion. The AUC Woodruff Library serves as the fiduciary agent for funds of the grant to partner institutions and established a financial contract with the University of Maryland. The AUC Woodruff Library and project partners planned the second residency scheduled for September 2023, titled "Archiving Joy & Trauma: The Humanization of BIPOC Communities." This in-person residency will host eight fellows and included a student panel where students shared their experiences with activism on their home campuses. Funds were given to five institutions that awarded micro-grants (from $2,000-$16,000) to support small digitization projects, and those projects are set to be completed by November 30, 2023. 271821 Morehouse College Dr. JE & EG Lowery Collection Processing & Digitization Grant. The Atlanta University Center Robert W. Woodruff Library was awarded a donation of $600,000 from an anonymous donor to process, preserve, and digitize the Morehouse College Joseph Echols Lowery and Evelyn Gibson Lowery Collection. The AUC Woodruff Library received the archival collection in May of 2021. The JE & EG Lowery Collection was processed entirely by June 2023, and opened and made accessible for research with an online finding aid and a digital collection in the AUC Woodruff Library's digital portal in April 2023. Digitization of photographs, SCLC magazines, and other documents were uploaded to the AUC RWWL digital repository RADAR. The collection totals 210 linear feet. 496053 PROGRAM ACTIVITY #4 - SEE SCHEDULE O 116960 PROGRAM ACTIVITY #5 - SEE SCHEDULE O 613013 13099477 true true false false false false false true false true true false false false true true false true false false false false false false false false false false true true false false false false false false false false false true false false true true false false false true 61 0 true 93 true false false false false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 X Loretta Parham CEO & Library Dir/Ex-Officio 35.0 1.0 X 214899 0 20951 Eric Miller CFO/Asst Dir for Operations 35.0 1.0 X 134158 0 10656 KIMBERLY BUGG Associate Library Director 35.0 1.0 X 130148 0 10766 THERESA SCALES CONTROLLER 35.0 1.0 X 114399 0 9113 ANDREA GAVIN JACKSON DIRECTOR ENGAGEMENT 35.0 1.0 X 106877 0 2135 Dr David A Thomas Board Member 1.0 0.0 X 0 0 0 Henry Zigtema Member-At-Large 1.0 0.0 X 0 0 0 Rev Matthew Wesley Williams Chairman of the Board 1.0 0.0 X 0 0 0 Dr George T French Board Member 1.0 0.0 X 0 0 0 Dr Jamil Zainaldin Member-at-large 1.0 0.0 X 0 0 0 Dr Helene Gayle Board Member 1.0 0.0 X 0 0 0 Dr Lorraine J Haricombe Member-at-Large 1.0 0.0 X 0 0 0 700481 0 53621 5 false true false EBSCO PO Box 204661 DALLAS TX 75320 Collections/Sub Serv 525933 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 495130 Innovative Vision Technology 1 Enterprise Parkway Suite 150 HAMPTON VA 23666 Technology 958392 AccuClean PO Box 82851 ATLANTA GA 30354 Janitorial Services 193872 ARS MECHANICAL PO BOX 82288 CONYERS GA 30013 HVAC CONTRACTOR 191123 10 713332 2560270 7642 3273602 AFFILIATED INSTITUTIONAL SUPPORT 611710 10576544 10576544 REVENUE BOOK MAIN. 811000 9989 9989 LIBRARY INCOME 451211 153738 153738 10740271 347571 347571 0 0 185425 20199 165226 0 165226 165226 7413496 7102354 21 311142 -21 311121 311121 0 0 0 0 0 0 0 0 0 PARKING REVENUE 900099 6385 6385 VENDING INCOME 900099 666 666 7051 14844842 10740271 830969 X 0 26779 26779 0 0 405822 340067 60182 5573 0 4063335 3393762 612474 57099 149786 131049 17321 1416 904304 791182 104575 8547 334269 292455 38655 3159 0 3533 2845 492 196 24900 24900 0 0 69166 58583 6502 4081 2991765 2408850 416864 166051 0 598164 503907 59299 34958 217797 184650 21928 11219 0 1459589 1231168 142732 85689 147931 136132 7249 4550 0 110615 107431 1956 1228 47996 40652 4512 2832 0 1841477 1559731 173099 108647 6730 5700 633 397 LIBRARY RESOURCES 1874354 1874354 UNIFORMS 7769 6581 730 458 MISCELLANEOUS 3462 2932 325 205 BOARD SUPPORT 787 667 74 46 15290330 13099477 1694502 496351 X 711463 825667 109861 44135 35218 302000 33186 37317 0 0 0 0 0 0 0 0 647838 529937 96024269 72265317 23823927 23758952 11389128 12688169 0 0 0 0 0 0 0 0 36750621 38186177 721995 995027 0 0 119743 118534 0 0 0 0 0 0 0 0 0 0 129644 1652952 971382 2766513 X 23297126 21620041 12482113 13799623 35779239 35419664 36750621 38186177 -445488 85913 X false true X true false X X 4 CLARK ATLANTA UNIVERSITY 581825259 2 true 4818486 0 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 2 true 417614 0 MOREHOUSE COLLEGE 580566205 2 true 2697498 0 SPELMAN COLLEGE 580566243 2 true 3121946 0 4 11055544 true false false false false false false false false false false false false false false false Part A, Section C #1 The president of each supported organization is a board member of Robert Woodruff Library of the Atlanta University Center (AUC) and make up a majority of Robert W Woodruff Library of the AUC. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 8004763 7642 576281 384495 8204191 9665254 10100 -1304103 366488 8004763 7760493 2259437 354676 9665254 7810628 30403 266056 346594 7760493 7760152 25000 367641 342165 7810628 1.00000 false false 1703486 1703486 44498878 26212719 18286159 12587964 11638567 949397 37233941 34414031 2819910 23758952 0 CAPITAL LEASES 52952 LINE OF CREDIT 1600000 1652952 X 14861611 85913 85913 14775698 69165 -21 69144 14844842 15221186 15221186 69165 -21 69144 15290330 Schedule D, Part III, Line 1a The Library receives donated collections, artifacts and artwork that are maintained for public exhibition, education and research in furtherance of public service rather than for financial gain and are considered to have cultural, aesthetic or historical value worth preserving perpetually. In conformity with GAAP, the collections, artifacts and artwork have been excluded from the consolidated statements of financial position. The Library maintains a detail list of the items' locations, conditions, donor information and access requirements. Schedule D, Part III, Line 4 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of the trailing 12 quarters' average portfolio balance on September 30th. In cases where the proposed spending amount brings the endowment ending balance below the corpus balance, no operational amount will be authorized. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by the federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2020. Schedule D, Part XI, Line 4b $21 = Loss on sale of property and equipment included in total expenses per consolidated financial statements Schedule D, Part XII, Line 4b $21 = Loss on sale of property and equipment included in total expenses per consolidated financial statements true Financial assistance/Scholarships 8 26779 Schedule I, part I, line 2 Scholarship awards are distributed directly to the education institution where the recipients matriculate. Travel awards are distributed to recipients based on the selection criteria and upon presentation of appropriate support documentation by the recipient as required for reimbursement of travel expenses. X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 214899 13620 7331 235850 X 1 0 N/A X 1 7642 3rd party 0 false true true Schedule M #32 The Library uses investment company to process and sell noncash contributions such as stock. Schedule M #33 Donations of Collections and art work are not recorded as revenue under SFAS 116. PART III LINE 4D PROGRAM ACTIVITY 4: The Expanding Capacity for Cultural Preservation and Programming Project will complete the expansion of archival storage areas and realize the evolved role of the Exhibition Hall in learning. Once completed, the project will significantly improve and optimize archives storage spaces, and enhance the complementary active learning space for increased functionality and engagement with students, faculty and the broader community. The Expanding Capacity for Cultural Preservation and Programming Project has two major components: (1) expansion and updating of archival storage capacity; and (2) enhancement of the complementary exhibition hall active learning space where programming, scholarship, learning, teaching, and utilizing archival and other Library resources is amplified. Benefits for retrofitting current storage rooms and renovating onsite space include: - Consistent accessibility to all collections and uninterrupted service to patrons and staff - Complete control over the security and environment - Improved safety for archivists working with collections housed in the current storage rooms - Installment of recommended industry-standard shelving materials FY23 Objectives Met: - A lower level (basement) area in the Library will be renovated into an archival storage space - Installation of an HVAC system appropriate for archival storage - Lighting assessment and installation - Ceiling repair PART III LINE 4D PROGRAM ACTIVITY 5: The Atlanta University Center Robert W. Woodruff Library was awarded grant funding in the amount of $220,400.00 from the National Endowment for Humanities (NEH) - American Rescue Plan in January 2022 for Public Programming (Level III proposal). The initiative, entitled, "Re-establishing African American and Diasporic Humanities Public Programs at the Atlanta University Center Woodruff Library," has enabled the production of public programming hosted by the Library that was postponed or cancelled due to the COVID-19 pandemic. With NEH's support, the Library has executed high quality, engaging, free events - both in-person and with virtual capabilities - with humanities discourse, scholarship, community building and safety as priorities. Between July 1, 2022 and June 30, 2023, the following activities are noted as achievements from this initiative: 1) sponsored the Asa G. Hilliard, III Symposium 2022: "Return to the Source" on Sept. 22-23, 2023; approximately 180 attendees participated in panel sessions, community dialogue and heard from keynote speakers; 2) Hosted the in-person, 20th Annual Symposium, "Reparations for All Peoples of African Descent; Reparative Justice for Walter Rodney," on March 24, 2023, at Morehouse College International Martin Luther King Jr. Chapel; a ticketed reception was held on March 25, 2023, at RWWL with approximately 100 attendees. Part VI #6 The Library's affiliated member institutions (Clark Atlanta University, Morehouse College, Spelman College, and the Interdenominational Theological Center) have protected use of the Library and its related resources offered. Each member is assessed an annual participation fee based on a Board derived formula (see current Clap Jordan assessment formula). Part VI #7 A&B - Member Approval The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 First, the Organization's IRS Form 990 is reviewed by the CFO and CEO. Second, the Organization's IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Third, final review begins with the placement of the proposed organization's IRS Form 990 onto the Board of Trustees communications portal. Finally, Board of Trustee Members are notified of the posting and given (5) business days to review and respond. Part VI #12C The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15 A&B The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. PART VI #19 The governing documents, conflict of interest policy, and annual financial audit reports are available by contacting the AUC RWWL Administrative Offices at (404) 978-2000. PART IX #11G Detail of Other Fees: Professional Services: $ 609,506 Consulting Services: $ 204,217 Recruiting: $ 6,391 Temporary Employee Services: $ 229,716 Other Contractual Services: $1,941,934 ------------ Total $2,991,764 FORM 990 PART IX LINE 11G DESCRIPTION:OTHER FEES TOTAL FEES:2991765 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 20199 CASH CLARK ATLANTA UNIVERSITY S 4528942 CASH CLARK ATLANTA UNIVERSITY C 189344 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER S 405826 CASH INTERDENOMINATIONAL THEOLOGICAL CENTER C 11788 CASH MOREHOUSE COLLEGE S 2315354 CASH MOREHOUSE COLLEGE C 132144 CASH MOREHOUSE COLLEGE C 250000 CASH SPELMAN COLLEGE S 2991891 CASH SPELMAN COLLEGE C 125056 CASH SPELMAN COLLEGE C 5000 CASH