2022-09-13T13:12:51-05:00 2022-04-30 410746749 CLIFTONLARSONALLEN LLP 610 W GERMANTOWN PIKE SUITE 400 PLYMOUTH MEETING PA 19462 990 2021-05-01 231352271 THE NATIONAL SOCIETY OF COLONIAL DAMES OF AMERICA IN PA NATI 2157356737 1630 LATIMER ST PHILADELPHIA PA 19103 BARBARA S WOOD TREASURER 2157356737 2022-09-12 1 BARBARA WOOD 999009999 WILLIAM A LOUGHERY P01603932 2156433900 2022-09-12 3 AAL1 IAL1 2021 2023-04-26 12:10:37Z BARBARA S WOOD 1630 LATIMER ST PHILADELPHIA PA 19103 2732195 0 X WWW.NSCDAPA.ORG X 1891 PA RECOGNITION OF NATIONAL HERITAGE VIA HISTORIC PRESERVATION, PATRIOTIC SERVICE & EDUCATIONAL PROJECTS. 21 21 7 50 0 0 440173 624576 103565 99754 499688 576789 37111 65941 1080537 1367060 0 0 0 0 372270 334400 0 0 21111 628942 636139 1001212 970539 79325 396521 7820331 7275469 0 0 7820331 7275469 X THE NATIONAL SOCIETY OF THE COLONIAL DAMES OF AMERICA IN THE COMMONWEALTH OF PENNSYLVANIA (NSCDA/PA) IS DEDICATED TO FURTHERING AN APPRECIATION OF OUR NATIONAL HERITAGE THROUGH HISTORIC PRESERVATION, PATRIOTIC SERVICE AND EDUCATIONAL PROJECTS. 0 0 637693 0 99754 THE NSCDA/PA IS AN ORGANIZATION OF WOMEN THAT ACTIVELY PROMOTES AN APPRECIATION OF AMERICA'S HERITAGE THROUGH PRESERVATION, PATRIOTIC SERVICE, AND EDUCATIONAL PROJECTS. SINCE 1899, THE NSCDA/PA HAS ADMINISTERED STENTON, THE C.1730 HOME OF WILLIAM PENN'S SECRETARY, JAMES LOGAN. TODAY, STENTON IS WHERE MANY OF THE SOCIETY'S EXCITING PUBLIC AND SCHOOL-AGE PROGRAMS TAKE PLACE, INCLUDING THE NATIONAL AWARD-WINNING HISTORY HUNTERS PROGRAM, WHICH SERVES OVER 3,000 PHILADELPHIA SCHOOLCHILDREN EACH YEAR. A MEMBER OF HISTORIC GERMANTOWN, STENTON WORKS CLOSELY WITH THIS PARTNERSHIP OF 16 EXTRAORDINARY HISTORIC HOUSES AND DESTINATIONS TO PROTECT, PRESERVE, AND SHARE SOME OF PHILADELPHIA'S MOST IMPORTANT HISTORICAL ASSETS. (CONTINUED ON SCHEDULE O.)THE SOCIETY ALSO SUPPORTS WOODVILLE, A HISTORIC HOUSE MUSEUM LOCATED NEAR PITTSBURGH, AND PROVIDES SUPPORT FOR PROJECTS RELATING TO PATRIOTIC SERVICE AND OTHER EDUCATIONAL INITIATIVES, SUCH AS NATIONAL HISTORY DAY. 637693 1 1 0 0 0 0 0 1 0 1 0 0 0 0 0 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 13 0 7 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 21 21 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 0 0 0 PA X ADRIANA ROBINSON 2157356737 C/O NSCDAPA 1630 LATIMER ST PHILADELPHIA PA 19103 X MARY ANN B WIRTS PRESIDENT 1.00 X X 0 0 0 MARGARET M CONVER FIRST VICE-PRESIDENT 1.00 X X 0 0 0 MS LEE GUERTIN SECOND VICE-PRESIDENT 1.00 X X 0 0 0 MICHELE LW THACKRAH RECORDING SECRETARY 1.00 X X 0 0 0 BARBARA S WOOD TREASURER 1.00 X X 0 0 0 MICHELLE MICKEY L HERR REGISTRAR 1.00 X X 0 0 0 AMANDA QUINN ASSOCIATE STATES REGISTRAR 1.00 X X 0 0 0 JULIA S FORBES PATRIOTIC SERVICE CMTE CHAIR 1.00 X X 0 0 0 DORA L ROGERS MUSEUM ALLIANCE & STENTON CMTE CHAIR 1.00 X X 0 0 0 GWENDOLYN W BRYANT HISTORIC ACTIVITIES CMTE CHAIR 1.00 X X 0 0 0 GAYLA JACQUE MCCLUSKEY HISTORIAN 1.00 X X 0 0 0 VIRGINIA J WHELAN CORRESPONDING SECRETARY 1.00 X X 0 0 0 WYLIE G RAAB GOVERNANCE CMTE CHAIR 1.00 X 0 0 0 MARGARET H SENTMAN ASSISTANT TREASURER 1.00 X 0 0 0 SUZANNE S ULLRICH PROGRAM CMTE CHAIR 1.00 X 0 0 0 ALICE LEA TASMAN DEVELOPMENT CMTE CHAIR 1.00 X 0 0 0 ELIZABETH MACLEAN LAURENT HEADQUARTERS CMTE CHAIR 1.00 X 0 0 0 LYNN R SALVO MEMBERSHIP CMTE CHAIR 1.00 X 0 0 0 MARY V ODOM ALLEGHENY COUNTY CMTE CHAIR 1.00 X 0 0 0 CAROLYN LOUISE HOLT LANCASTER/DAUPHIN/YORK CMTE CHAIR 1.00 X 0 0 0 LUCY M STRACKHOUSE MANAGER 1.00 X 0 0 0 0 0 0 0 0 0 0 0 39233 585343 65630 624576 MEMBERSHIP DUES & ASSESSMENTS 611710 94067 94067 MEETINGS & LINEAGE 611710 4532 4532 ADMISSIONS 611710 1155 1155 99754 220885 220885 68004 0 68004 68004 68004 1712657 1356753 355904 355904 355904 2060 39233 8382 -6322 -6322 848 0 848 848 OTHER MISC REVENUE 611710 3411 3411 3411 1367060 99754 0 642730 296239 153558 133580 9101 7403 2225 5046 132 5725 3589 1923 213 25033 15691 8412 930 10928 10928 30493 30493 30047 30047 12040 12040 27358 20481 6877 8641 8641 22128 22128 14157 13858 299 16880 16880 26462 4613 21849 CAPITAL PROJECTS 160166 160166 REPAIRS & MAINTENANCE 159001 152727 6274 STENTON EDUCATION PROG. 74997 74997 PATRIOTIC SERVICES PROG 10342 10342 32499 8566 13198 10735 970539 637693 311735 21111 101774 58240 22302 457108 7529026 6605545 167229 154576 7820331 7275469 0 0 X 3605270 3121833 4215061 4153636 7820331 7275469 7820331 7275469 X 396521 -946845 5462 X X 0 1 X 1 0 X 260544 554485 528782 440173 624576 2408560 260544 554485 528782 440173 624576 2408560 126568 2281992 325846 370520 282025 182821 288889 1450101 8167 5250 7375 4767 4259 29818 3888479 555552 0.58690 0.59840 X SCHEDULE A, PART II, LINE 10, EXPLANATION OF OTHER INCOME: OTHER MISC INCOME - 2017 AMOUNT: $ 7,591. 2018 AMOUNT: $ 4,931. 2019 AMOUNT: $ 6,129. 2020 AMOUNT: $ 4,507. 2021 AMOUNT: $ 3,411. GROSS SALES OF INVENTORY - 2017 AMOUNT: $ 576. 2018 AMOUNT: $ 319. 2019 AMOUNT: $ 1,246. 2020 AMOUNT: $ 260. 2021 AMOUNT: $ 848. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X 0 7529026 235046 -795080 363447 6605545 6156844 34471 1800190 462479 7529026 6907211 251606 -508977 492996 6156844 6642971 101417 498823 336000 6907211 6776760 204673 338462 6642971 0.44850 0.21150 0.34000 0 0 0 X 404012 -946845 5462 -941383 1345395 30047 -8382 21665 1367060 948874 8382 8382 940492 30047 30047 970539 PART III, LINE 1A: THE ORGANIZATION OWNS FOR PUBLIC EXHIBITION, EDUCATION AND RESEARCH VARIOUS WORKS OF ART, HISTORICAL ARTIFACTS AND FURNISHINGS. THESE ITEMS, AS PERMITTED BY ASC 958, ARE NOT RECORDED IN THE FINANCIAL STATEMENTS OF THE ORGANIZATION. PART III, LINE 4: THE COLLECTIONS FURTHER THE MISSION BY INCREASING THE APPRECIATION OF OUR NATIONAL HERITAGE FOR THE BEHOLDERS OF THE ITEMS. PART V, LINE 4: THE PURPOSE OF THE SOCIETY'S ENDOWMENT FUNDS IS TO ENABLE THE SOCIETY THROUGH A TOTAL RETURN INVESTMENT STRATEGY TO MORE COMPLETELY FULFILL ITS MISSION BEYOND WHAT IS POSSIBLE THROUGH ITS ANNUAL OPERATING FUNDS, AND THEREFORE, DISTRIBUTIONS FROM THE ENDOWMENT FUNDS SHALL BE LIMITED TO THE AMOUNT PERMITTED UNDER THE SPENDING RULE POLICY FOR THE ENDOWMENT FUNDS ESTABLISHED BY THE BOARD OF MANAGERS. THE SOCIETY'S POLICY IS ALSO TO MAINTAIN THE VALUE OF THE PERMANENTLY RESTRICTED INVESTMENT BALANCE AT THE VALUE OF THE GIFTS DERIVED FROM THE DATES OF THE ORIGINAL GIFTS. PART X, LINE 2: THE SOCIETY IS EXEMPT FROM TAXATION UNDER INTERNAL REVENUE CODE SECTION 501(C)(3). THE SOCIETY EVALUATES ITS INCOME TAX POSITIONS EACH FISCAL YEAR TO DETERMINE WHETHER ANY TAX POSITIONS ARE MORE LIKELY THAN NOT TO BE SUSTAINED IF EXAMINED BY THE APPLICABLE TAXING AUTHORITY. THE REVIEW OF INCOME TAX POSITIONS HAD NO IMPACT ON THE SOCIETY'S FINANCIAL STATEMENTS. PART XI, LINE 2D - OTHER ADJUSTMENTS: CHANGE IN BENEFICIAL INTEREST 5,462. PART XI, LINE 4B - OTHER ADJUSTMENTS: DIRECT SPECIAL FUNDRAISING EVENT EXPENSES -8,382. PART XII, LINE 2D - OTHER ADJUSTMENTS: DIRECT SPECIAL FUNDRAISING EVENT EXPENSES 8,382. STENTON GARDEN BENEFIT 28180 26120 2060 3193 5189 GALA 13113 13113 41293 39233 2060 3193 5189 8382 -6322 X 1 65630 FAIR MARKET VALUE 0 0 0 0 FORM 990, PART VI, SECTION A, LINE 1A THE EXECUTIVE COMMITTEE CONSISTS OF THE PRESIDENT, FIRST VICE-PRESIDENT, SECOND VICE-PRESIDENT, RECORDING SECRETARY, CORRESPONDING SECRETARY, TREASURER, REGISTRAR, AND THE HISTORIAN. THE EXECUTIVE COMMITTEE MAY MEET TO CONDUCT THE BUSINESS OF THE ORGANIZATION BETWEEN BOARD MEETINGS AND WILL REPORT ANY ACTIONS TO THE BOARD FOR RATIFICATION AT ITS FOLLOWING MEETING. FORM 990, PART VI, SECTION A, LINE 4 THE BYLAWS WERE REVISED AND ADOPTED ON SEPTEMBER 23, 2020, AND WERE APPROVED BY THE MEMBERSHIP AT THE MEETING ON MAY 19, 2021 AND BECAME EFFECTIVE AS OF THAT DATE. THE SIGNIFICANT CHANGES ARE SUMMARIZED AS FOLLOWS: MEMBERSHIP ELIGIBILITY CHANGED TO THE FOLLOWING: CANDIDATES FOR MEMBERSHIP SHALL BE WOMEN WHO ARE LINEAL BLOODLINE DESCENDANTS FROM AN ANCESTOR OF WORTHY LIFE WHO, RESIDING IN AN AMERICAN COLONY, RENDERED EFFICIENT SERVICE TO OUR COUNTRY DURING THE COLONIAL PERIOD, EITHER IN THE FOUNDING OF A STATE OR COMMONWEALTH, OR OF AN INSTITUTION WHICH HAS SURVIVED AND DEVELOPED INTO IMPORTANCE, OR WHO SHALL HAVE HELD AN IMPORTANT POSITION IN A COLONIAL GOVERNMENT, OR WHO BY DISTINGUISHED SERVICES, SHALL HAVE CONTRIBUTED TO THE FOUNDING OF OUR NATION. OFFICER POSITIONS AND TITLES WERE CHANGED TO THE FOLLOWING: ELECTED OFFICERS. THE ELECTED OFFICERS OF THE PENNSYLVANIA SOCIETY SHALL BE PRESIDENT, FIRST VICE PRESIDENT, SECOND VICE PRESIDENT, RECORDING SECRETARY, CORRESPONDING SECRETARY, TREASURER, REGISTRAR, AND HISTORIAN; ELECTED MANAGERS. AT LEAST SIX (6) AND NO MORE THAN FOURTEEN (14) MANAGERS SHALL BE ELECTED TO INCLUDE THE CHAIRS OF THE TOWN AND COUNTY COMMITTEES; APPOINTED OFFICERS. APPOINTED OFFICERS SHALL BE ASSISTANT TREASURER AND ASSOCIATE STATES REGISTRAR. OFFICER ELIGIBILITY WAS CHANGED TO THE FOLLOWING: TO BE ELIGIBLE FOR THE OFFICE OF PRESIDENT OR FIRST VICE PRESIDENT, A CANDIDATE SHALL HAVE BEEN A MEMBER OF NSCDA/PA FOR FIVE YEARS PRECEDING HER ELECTION TO OFFICE. OFFICER AND MANAGER BALLOT ELECTION AND TERM OF OFFICE WERE CHANGED TO THE FOLLOWING: OFFICERS SHALL BE ELECTED BY BALLOT TO SERVE FOR ONE (1) YEAR OR UNTIL THEIR SUCCESSORS ARE ELECTED. MANAGERS SHALL BE ELECTED BY BALLOT TO SERVE FOR THREE (3) YEARS OR UNTIL THEIR SUCCESSORS ARE ELECTED, THE TERM OF ONE-THIRD OF THE MANAGERS EXPIRING ANNUALLY. OFFICE-HOLDING LIMITATIONS WERE CHANGED TO THE FOLLOWING: NO MEMBER SHALL HOLD MORE THAN ONE OFFICE AT A TIME AND NO MEMBER SHALL BE ELIGIBLE TO SERVE MORE THAN SIX (6) CONSECUTIVE YEARS IN ONE OFFICE. EACH MANAGER MAY SERVE UP TO SIX (6) CONSECUTIVE YEARS. A MEMBER WHO HAS SERVED MORE THAN HALF A TERM IN ANY OFFICE SHALL BE CONSIDERED TO HAVE SERVED A TERM. DUTIES OF OFFICERS WERE CHANGES AS FOLLOWS: PRESIDENT SHALL ATTEND NATIONAL COUNCIL, NATIONAL BOARD MEETINGS, AND AS MANY MEETINGS OF THE NSCDA/PA TOWN AND COUNTY COMMITTEES AS FEASIBLE. TREASURER SHALL BE CUSTODIAN OF ALL FUNDS, SECURITIES, AND ASSETS OF THE PENNSYLVANIA SOCIETY, SUBJECT TO THE DIRECTION OF THE BOARD OF MANAGERS; ASSISTANT TREASURER AND THE ASSOCIATES STATES REGISTRAL SHALL ATTEND MEETINGS OF THE BOARD OF MANAGERS AND HAVE A VOICE BUT NO VOTE, UNLESS SHE IS ALSO AN ELECTED MANAGER. AN HONORARY PRESIDENT SHALL HAVE NO DUTIES, AND MAY ATTEND MEETINGS OF THE BOARD OF MANAGERS WHERE SHE SHALL HAVE A VOICE BUT NO VOTE. MEETINGS QUORUM WAS CHANGED AS FOLLOWS: TWENTY-FIVE (25) MEMBERS OF THE PENNSYLVANIA SOCIETY SHALL CONSTITUTE A QUORUM AT REGULAR MEMBERSHIP MEETINGS. QUORUM WAS DEFINED AS FOLLOWS: A MAJORITY OF MEMBERS OF THE BOARD OF MANAGERS SHALL CONSTITUTE A QUORUM. EXECUTIVE COMMITTEE WAS CHANGED AS FOLLOWS: COMPOSITION. THE ELECTED OFFICERS OF THE PENNSYLVANIA SOCIETY SHALL CONSTITUTE THE EXECUTIVE COMMITTEE. DUTIES AND POWERS. THE EXECUTIVE COMMITTEE SHALL ACT FOR THE BOARD OF MANAGERS BETWEEN MEETINGS OF THE BOARD AND ANY ACTION TAKEN SHALL BE RATIFIED BY THE BOARD AT ITS NEXT MEETING. FISCAL POLICIES WERE CHANGED TO ADDRESS THE DISPOSITION OF ASSETS AS FOLLOWS: AS STATED IN THE AMENDED ARTICLES OF INCORPORATION OF THE NSCDA/PA DATED MAY 17, 1972, 'IN THE EVENT OF LIQUIDATION, DISSOLUTION OR WINDING UP OF THE CORPORATION, WHETHER VOLUNTARY, INVOLUNTARY OR BY OPERATION OF LAW, NONE OF THE PROPERTY OF THE CORPORATION NOR ANY PROCEEDS THEREOF NOR ANY OTHER ASSETS OF THE CORPORATION SHALL BE DISTRIBUTED TO OR DIVIDED AMONG ANY OF THE MEMBERS OF THE CORPORATION, BUT SHALL BE DISTRIBUTED EXCLUSIVELY TO ORGANIZATIONS DESCRIBED IN SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE OF 1954, AS HEREAFTER AMENDED OR SUPPLEMENTED.' THE AMENDMENT CLAUSE WAS CLARIFIED TO ADD: AMENDMENTS OR REVISION SHALL BE ADOPTED BY A TWO-THIRDS VOTE. FORM 990, PART VI, SECTION A, LINE 6 THE ORGANIZATION HAS ONE CLASS OF MEMBERS. MEMBERS ARE REQUIRED TO BE DIRECT DESCENDANTS OF AN ANCESTOR WHO LIVED IN AN AMERICAN COLONY AND WHO RENDERED SERVICE TO THE COLONIES BEFORE JULY 5, 1776. MEMBERSHIP IS BY INVITATION ONLY AND IS MANAGED AT THE STATE LEVEL. IT IS BASED ON LINEAGE AND DEDICATION TO THE MISSION. FORM 990, PART VI, SECTION A, LINE 7A MEMBERS ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B THE CONSTITUTION AND BYLAWS MAY ONLY BE AMENDED IF APPROVED BY THE MEMBERS. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS PREPARED BY AN INDEPENDENT ACCOUNTING FIRM. A COPY OF THE FORM 990 IS PROVIDED TO THE SOCIETY'S GOVERNING BOARD BEFORE IT IS FILED. IT IS REVIEWED BY (1) MANAGEMENT, (2) MEMBERS OF THE FINANCE COMMITTEE, AND (3) THE TREASURER. THIS REVIEW IS CONDUCTED BEFORE THE FORM 990 IS FILED WITH THE IRS. THE EXTENT OF THE REVIEW OF THE FORM 990 WILL BE DETAILED AS IT WILL BE COMPARED TO THE AUDITED FINANCIAL STATEMENTS ALONG WITH REVIEWING THE DESCRIPTIVE INFORMATION INCLUDED WITHIN. FORM 990, PART VI, SECTION B, LINE 12C A COPY OF THE POLICY SHALL BE GIVEN TO ALL BOARD MEMBERS, STAFF MEMBERS, VOLUNTEERS OR OTHER KEY STAKEHOLDERS UPON COMMENCEMENT OF SUCH PERSON'S RELATIONSHIP WITH THE ORGANIZATION. EACH BOARD MEMBER, OFFICER, STAFF MEMBER, AND VOLUNTEER SHALL SIGN AND DATE THE POLICY AT THE BEGINNING OF HER/HIS TERM OF SERVICE OR EMPLOYMENT AND EACH YEAR THEREAFTER. FAILURE TO SIGN DOES NOT NULLIFY THE POLICY. ALL POTENTIAL BOARD CONFLICTS ARE REPORTED TO THE CHAIRMAN OF THE AUDIT COMMITTEE. THE CHAIRMAN MAKES A DETERMINATION IF THERE IS NEED FOR FURTHER ACTION AND REPORTS IN ANY CASE TO THE BOARD. THE BOARD HAS THE FINAL VOTE ON THE OUTCOME. NO INTERESTED PERSON SHALL PARTICIPATE IN ANY DISCUSSION OR DEBATE IN WHICH THEY HAVE A CONFLICT, EXCEPT TO THE EXTENT THEIR INPUT IS NEEDED TO PROVIDE CLARIFYING INFORMATION. A TIMELY RECORD WILL BE KEPT OF ALL POSSIBLE AND/OR ACTUAL CONFLICTS. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST, IN WHICH SUCH DOCUMENTS ARE PROVIDED AFTER A DOCUMENTED REQUEST IS MADE BY ANY INDIVIDUAL OR ORGANIZATION. FORM 990, PART XI, LINE 9: CHANGE IN BENEFICIAL INTEREST 5,462. FORM 990, PART XII, LINE 1 THE ORGANIZATION FOLLOWS MODIFIED CASH BASIS ACCOUNTING METHOD.